DEPT OF TRANSPORTATION

Address: 4593-TUCSON EAST CONSTRUCTION
633 E 22nd Street
Tucson AZ 85713

Salary: $51,870 - $61,870 
Anticipated Salary: $56,870.52

Grade: 19

Closing Date: 03/21/2025

Under general supervision this position is responsible for performing construction office administration duties, procurement of materials, equipment and services, budgeting, construction project cost accounting, data processing and related clerical services.

Responsible for monitoring construction project timelines, quality and compliance with established standards. Maintain required documents on all contract items including contractor payrolls and force accounts.

Develops and maintains a complete and systematic set of records of construction projects and design activities.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Process all labor compliance documentation and review, including but not limited to, certified payroll, on the job training, payment reporting and Disadvantaged Business Enterprises. Maintain subcontractor documentation and reports.

Create appropriate documents and procurement actions to include goods and services. Procurement and Accounts Payable research of automated procurement system, initiate purchase, receiving and verifying purchase and completion of all documents and automated transactions are in compliance.

Assist Office Manager in reviewing and verifying calculations, tests and documentation as related to Manager's process and work assignments. Coordinate training and travel arrangements. Responsible for fixed asset inventory management.

Interact with contractors, consultants, local agencies and citizens to enhance and maintain communications. Generate documentation for and attend partnering, pre-construction, safety, huddle and staff meetings.

Review and/or prepare contract documents in force accounts for completed projects. Prepare project related documentation to ensure conformance with all applicable laws, rules, regulations and standards. Project record archive and destruction.

Other duties as assigned as related to the position.

Knowledge:
Knowledge of the principles and practices of administration, to include but not limited to business math, accounting principles and English/Grammar.
Knowledge of agency rules, regulations and operating procedures.
Knowledge of the procurement system; computer system.
and associated business software such as Microsoft Office, Google Workspace and Adobe Acrobat.

Skills:
Skills in written and verbal communication.
Skills in organizing and prioritizing work assignments.
Skill in the operation of equipment for completion of assigned duties.

Ability:
Ability to plan, analyze, perform multiple tasks, communicate effectively, comprehend directions and work under stress.
Ability to provide exceptional customer service.
Ability to adjust to an ever changing environment.
Ability to operate a state owned vehicle.
Ability to plan and prioritize work for effective and timely completion.

Two years of technical work performing engineering and construction activities to include construction records management and verification, or assisting inspection and administration of highway construction projects.

This position requires driving or the use of a vehicle as an essential function of the job and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Mandatory participation in the Arizona Retirement System (ASRS) is required.

For questions about this career opportunity, please contact ADOT Human Resources Recruitment via email at srecruitment@azdot.gov or phone call at (602) 712-8188 option 2.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-8188 option 3. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.