DEPT OF TRANSPORTATION

Address: 4210-MPD PLANNING TEAM
1611 W Jackson Street
Phoenix AZ 85007

Salary: $85,000 - $95,000 
Anticipated Salary: $90,000

Grade: 25

Closing Date: May 30, 2025

Performs a variety of complex contracts compliance activities. Administer division agreements. Support the division through reporting, monitoring work project information and backup for procurement activities.

Performs a variety of complex contracts compliance activities. Administer division agreements. Support the team through reporting, monitoring work project information and backup for procurement activities. Responsibilities include compliance with oversight tasks related to division and subrecipient procurements, contracts and agreements. Responsible for the management and coordination of all subordinate staff and consultant contracts. Support and assist in developing program efficiency by incorporating Federal and State business best practices and researching, interpreting, and applying the associated rules, policies, and regulations (federal, state, agency) for division processes and in the agreements for the division and its recipients and subrecipients. Proactively assures continuous improvement for processes, develop and update standards of work, basic workflow diagrams and participate in internal quality/process improvement teams.

Model ADOT values through leading, coaching and developing problem solvers to implement and sustain a continuous improvement culture. Leaders are accountable, transparent, and communicative as they foster an inclusive, diverse, and safe environment.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Provide oversight, leadership, and administrative expertise in managing subordinate staff in Contracts and Compliance Group. Successfully communicate and interact in a timely manner with Internal and External customers and others to ensure efficient processing of group activities. Attend meetings to help resolve contractual concerns relative to projects. Act as Team Lead when Group Manager is unavailable.

Read and understand federal regulations, program guidelines, and related documents to gain knowledge and understanding of requirements. Analyze and evaluate work procedures, methods, and rules for functional unit; make recommendations and implement approved practices. Apply regulations, policy, laws, and guidance. Troubleshoot project challenges and recommend practical solutions.

Perform all tasks involved in the execution of all types of agreements and procurements, from original request to the close-out process. Plan, organize, compile background technical data and prepare agreements after researching programmatic requirements. Manage time and work priorities effectively.Generate and analyze necessary information to ensure appropriate recording of program activity.

Update template agreements, processes, documentation, system workflow, standard work and other elements to update as regulations, guidance, rules change for internal and external reporting and submit reports as requested by hierarchy or required by process within established metrics or deadlines. Reviews division and sub recipient solicitation and contract documents to assure compliance.

Develops and implements processes to evaluate and maintain compliance oversight requirements, facilitate performance of audit assignments, and conducts or assists with audit reviews and performs reconciliations associated with closeouts, resolving discrepancies, and reporting activities / results. This includes DBE program compliance and DOORS / LPA DBE reporting, system compliance overviews, entries, and documentation.

Review, analyze, reconcile, track, and report project financial and contracting data and documents to ensure expenditures, payments are properly allocated to division work projects and sub recipient contracting under division agreements.

Other duties as assigned as related to the position.

Knowledge:
-Fostering Customer Relationships through in-person, virtual, and written communication.
-Contract Administration and Compliance-Leveraging technical expertise, understanding technical terminology, applying technical knowledge or skills.
-Analyzing / Monitoring Information / Correcting Information.
-Decision making / Presenting / Speaking from Position of Knowledge.
-Building Customer Relationship, Partnerships, Networks.
-Continuous Improvement, Facilitating Change, Writing Standards of Work, Basic Diagramming of Workflow.
-Business Behaviors, Professional Approach, Setting High Standards for Performance.
-Emotional Intelligence Essentials.
-Managing relationships and valuing differences / diversity.
-Resolving conflict / conflict resolution.
-Understanding and Applying policies, procedures, rules, State and Federal statutes, regulations, and guidance to related work.
-Expert level Microsoft Office and Google Workspace.

Skills:
-Enacting ADOT values.
-Demonstrating transparency.
-Organize, plan, prioritize work independently.
-Expert in self-motivation and strong time management.
-Contracting and Contract Management.
-Applying analytical, research, and project coordination methodologies / evaluating and interpreting information.
-Accurate entry of work project information, monitoring information, and correcting errors.
-Customer Service / Interpersonal relationships.
-Adaptable to change, able to understand change and demonstrate a positive mindset towards change.
-Attending advanced targeted training, understanding content, and apply knowledge in work.
-Developing compelling documentation to communicate project details, technical writing, compiling reports.
-Resolving issues related to contracts / projects.
-Performing reconciliations.
-Expert skills in Microsoft Excel, Word, PowerPoint or Google Docs, Sheets, Slides.
-Understanding and using established systems to perform the work tasks and the interrelation between those systems.

Ability:
-Build relationships with team members and customers (internal and external).
-Apply knowledge/skills to perform standard work, moving forward at any point from within the process, or applying the processes from initiation to closeout.
-Independent completion of primary daily tasks, setting high standards of performance.
-Plan, analyze, organize, assess, & coordinate activities.
-Establish/maintain effective working relationships
-Work in a team-based environment and self-paced.
-Identify/analyze organizational/procedural problems to determine effective solutions.
-Work ethically and transparently.
-Exercise considerable judgment.
-Apply critical thinking and perform research and analysis.
-Maintain effectiveness through changes in responsibilities or environment.
-Analyze contract terms and conditions for compliance with policies, procedures, rules, regulations, guidance.
-Interactively sharing knowledge gained in training.
-Provide guidance to internal/external stakeholders for compliance.
-Ability to coach and develop employees, including continuous improvement practices and principles

Bachelor's Degree in Business Administration, Urban Planning, or related field.
Three (3) years experience in business administration, contract management, community development, public policy, or related fields.
Any combination of training and experience that meet the knowledge, skills, and abilities (KSA's) may be substituted.

This position requires driving or the use of a vehicle as an essential function of the job and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

Valid Arizona Driver's License with acceptable 39 month MVR.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Mandatory participation in the Arizona Retirement System (ASRS) is required.

For questions about this career opportunity, please contact ADOT Human Resources Recruitment via email at srecruitment@azdot.gov or phone call at (602) 712-8188 option 2.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-8188 option 3. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.