DEPT OF TRANSPORTATION

Address:  

1542 Liberator Dr. - Grand Canyon, Arizona 86023

Salary Range: $47,635.02 - $57,635.02

Anticipated Salary: $52,635.02 

Grade: 19

Closing Date: 6/24/2025

This position will perform administrative work at the Grand Canyon National Park Airport to include greeting customers, assisting the public and working directly with vendors. This position will direct calls, answer questions, manage housing leases, maintain supplies and process supply orders. Sort and organize mail, create spreadsheets, arrange travel for the airport personnel, track and prepare inspections. This position will provide organizational tasks such as filing, records and reports. Will perform GCN Connect system administration, certificates of insurance and permits. Will assist with human resource duties related to personnel and hiring needs. This position will perform security badging for both internal and external customers.

Administration which includes invoicing, credit card transactions, percent rent for tenants and buses. Provides troubleshooting of the GCN Connect system with the vendor. Main point of contact for the customers using the GCN Connect system.

Process purchase orders and invoices which include orders for equipment, services and supplies for the Grand Canyon National Park Airport. Works with Risk Management for Certificates of Insurance and manages and maintains employee housing leases.

Provides administrative duties to the Grand Canyon National Park Airport to include, greeting and assisting customers and vendors. Creating and maintain files and reports. Answers phones and is the point of contact for mail services. Acts as Records Coordinator to review, follows record retention schedules, and Certificates of Destruction.

Provides Human Resource support to include I-9 verification, Hiring managers records. Communicates with payroll and general ledger for employees stipend pay, APS stipends and rent deductions. Handles CDL certification process.

Maintains spreadsheets to track water meter usage for commercial tenants, residential tenants and other airport meters. Compile data for airport annual water use report. Obtains the monthly water meter reads and bills the tenants and airport staff appropriately.

Manages security badging process for internal and external customers this includes all paper work and billing. Maintaining the security access levels in the Security badging system.

Schedules all building services to include, trash, pest control, elevator, emergency alert system, fire extinguishers, printing, fire alarm services and annual maintenance.

Provides backup support for the Administrative Service Officer 3 / GCNPA Business Manager.

Other duties as assigned as related to the position.

Knowledge
* Rules and regulations governing the area of assignment
* Standard work procedures
* Mathematical rules and operations
* Microsoft Office Suites, Word, Excel, Access, Power point
* Google applications, gmail, forms, sheets
* Proper writing and grammar techniques
* Office management practices
* Knowledge of State of Arizona, ADEQ, ADOT, and FAA policies, rules, and regulations regarding fiscal operations at an Airport

Skill
* Attention to detail and accuracy
* Proficient in written and verbal communications
* Working in a team environment
* Providing high level customer service to internal and external customers
* Perform inspections and record keeping
* Advanced skills in computer programs and usage
* Skill in research and complex analysis
* Skill in interpreting statutes, rules, policies and procedures

Ability
* Communicate effectively with external and internal customers
* Prioritize workload
* Work independently and in a group environment
* Analyze problems, develop and initiate process improvement techniques
* Perform mathematical calculators
* Ability to learn new applications and software
* Ability to adapt to changing conditions

Previous airport experience

This position requires driving or the use of a vehicle as an essential function of the job, and  the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Mandatory participation in the Arizona Retirement System (ASRS) is required.

For questions about this career opportunity, please contact ADOT Human Resources Recruitment via email at srecruitment@azdot.gov or phone call at (602) 712-8188 option 2.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-8188 option 3. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.