DEPT OF TRANSPORTATION

Address: RISK MANAGEMENT
206 S 17th Ave., Phoenix, AZ 85007

Anticipated Salary: $60,500 

Grade: 20

Closing Date: 07/01/2025

This position manages the record requests assigned to them and works with subject matter experts to collect data pursuant to state and federal laws. Conducts research to identify and prepare information and records required for public record requests and subpoenas. 

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Manages assigned record requests. Conducts research to identify, obtain, and prepare information and records requested by the public through public record requests and subpoenas.  Works with Information Technology to obtain internal communications responsive to public records requests.  Ensures the information being released is pursuant to law and abides to agency policies.

Reviews/redacts/analyzes record responses to public requests and  subpoenas pursuant to State and Federal laws, and Agency policy.

Works with legal counsel and agency personnel in public requests and defense of the agency, including identification and preparation of internal subject matter experts. 

Manages their records projects by receiving, recording, directing, tracking and reporting information, data and issues arising from high liability exposure public requests, claims and torts. Participates in AMS/lean activities. Manages the applications used to track, process, and complete record requests and 10 track record retention.

Other duties as assigned as related to the position.

Knowledge:
Arizona public record statute, and general public record law and processes Arizona Library and Archives record management and retention statutes and record management guidance.
General knowledge of state liability claim process.
Advanced knowledge of Microsoft Office and Google Suites applications, spreadsheets and database programs; advanced knowledge of writing techniques and grammar.

Skill:
Advanced skills in verbal and written communication with public, executive personnel, project teams and legal community.
Intellectual ability to identify and maintain confidentiality of agency documentation, internal processes and communications.
Skills in project management, collaboration and attention to detail.
Reading comprehension and substantial organizational skills.

Ability:
Ability to establish and maintain effective working team relationships with a wide variety of people and to provide guidance and expertise through written and verbal communication.
Ability to apply knowledge of public records and records management processes.
Ability to comprehend and develop reports, plans, and other documents, and articulate their meaning to all types of audiences.
Ability to manage project and team to effectively develop public records and record management programs

Experience in public records and records management programs within a state agency (1+ years); college credits, Associates degree or higher; any combination of education, training, experience that meet the knowledge, skills, and abilities may be substituted.

Paralegal or Bachelor's degree preferred.

This position requires driving or the use of a vehicle as an essential function of the job, and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Mandatory participation in the Arizona Retirement System (ASRS) is required.

For questions about this career opportunity, please contact ADOT Human Resources Recruitment via email at srecruitment@azdot.gov or phone call at (602) 712-8188 option 2.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-8188 option 3. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.