Arizona Department of Education

Exceptional Student Services (ESS) /Child & Adult Programs Division
Phoenix Location 

Salary:  $55,000 - $62,000

Grade: 19

Closing Date: 07/04/25

• This position provides high-level administration support to the Associate Superintendent covering the following four sections: Exceptional Student Services, Career and Technical Education, Health and Nutrition, and Adult Education.
• Occasional in-state travel is required for this position.

Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.

• Performs administrative functions to include managing incoming calls, calendar, meeting scheduling, maintaining records, and attending meetings as needed
• Work in high-level, fast-paced environment with shifting priorities
• Maintain the highest degree of confidentiality and decision-making judgment
• Coordinate extensive travel arrangements
• Interact with other executive staff members and high-level external stakeholders
• Draft letters and memos, compile reports, and produce meeting minutes
• Prepare and coordinate conference rooms for in-house meetings for the Associate Superintendent and stakeholders, including visual aids, telephones, whiteboards etc.

Knowledge in:
• Experience providing support to and interacting with high level officials
• Principles and practices of administration and management
• Effective planning and scheduling of appointments as needed
• A bachelor's degree, or equivalent experience to substitute for the degree, is required.

Skills in:
• Proper business etiquette
• Drafting high-level correspondence
• Oral and written communication
• Effective time management
• Interpersonal relations and customer service
• Problem solving
• Organization
• Virtual meeting facilitation
• Intermediate to advanced skills in using Microsoft Outlook, Word, PowerPoint, and Excel
• Internet Explorer

Ability to:
• Highest degree of confidentiality
• Effectively plan and schedule appointments
• Work effectively with a variety of individuals from diverse professional backgrounds
• Communicating professionally and politely with constituents and coworkers
• Maintain the highest level of confidentiality, professionalism, and judgment.
• Timely and responsive

• Preference will be given to those applicants with bachelor’s degree in education related field, post-undergraduate degree.

Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:

• Affordable medical, dental, life, and short-term disability insurance plans
• Top-ranked retirement and long-term disability plans
• Ten paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Sick time accrued at 3.70 hours bi-weekly
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Deferred compensation plan
• Wellness plans

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment, subject to waiting period. On or shortly after, your first day of employment you will be provided with enrollment instructions and effective date.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-3186 or emailing Human.Resources@azed.gov. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.

To submit your resume, click the "APPLY NOW" button below.

Having trouble applying for this position?

Email HRIShelpdesk@azdoa.gov or call (602) 542-4700 for assistance.