DEPT OF EMERGENCY AND MILITARY AFFAIRS

Work Location: Papago Park Military Reservation (PPMR), Phoenix, AZ

Salary: $19.4691 - $27.1410 per hour (DOE)

Grade: 20

Closing Date: July 18, 2025

The Preparedness Reservist position serves in a part time, on-call, as-needed position.
The Preparedness Reservist Specialist supports the Planning, Training, and Exercise Branches in advancing statewide emergency preparedness efforts. This position assists in the development, coordination, and maintenance of emergency plans, training programs, and exercise initiatives to enhance Arizona’s emergency management capabilities. Key responsibilities include providing technical planning assistance to local, county, tribal, and state partners, supporting training delivery and instructor contract processing, and assisting with exercise planning and implementation in alignment with Homeland Security Exercise and Evaluation Program (HSEEP) guidelines. Additionally, the Preparedness Reservist supports document management, research, and coordination efforts to ensure consistency and accessibility of emergency management resources. The incumbent will also receive training in emergency management principles and SEOC/EOC operations and may be assigned to the State Emergency Operations Center (SEOC) Plans Section during activations or exercises. As needed, this position may deploy through the Emergency Management Assistance Compact (EMAC) for disaster response and recovery missions.

Personally, prepares for any time (24/7) response and no-notice recall to the State or Alternate Emergency Operations Center (SEOC) and/or Joint Field Office (JFO) during disaster or exercise activations. Trains for specific SEOC positions and performs duties as assigned through internal agency policy.

Responsibilities include:
• Supports the Planning Branch in developing, reviewing, and maintaining emergency management plans, policies, and procedures. Provides technical planning assistance to local, county, tribal, and state partners. Assists in coordinating and facilitating planning meetings, workshops, and presentations. Conducts research to enhance planning efforts and supports document organization to ensure consistency and accessibility.
• Develop, maintain and support the processing of Adjunct Instructor contracts. Establish and maintain effective working relationships with administrative personnel related to the processing and tracking of instructor travel claims and vendor payments. Supports the Training Branch in the delivery of training classes, workshops, orientations and other events. Assist with training files and record maintenance. Supports internship program activities.
• Develop, conduct and maintain exercise planning efforts following Homeland Security Exercise and Evaluation Program (HSEEP) guidelines. Updates exercise reports and documentation. Supports the Exercise Branch by providing assistance with the delivery of internal and external exercises to include fulfilling exercise roles such as scribes, controllers and evaluators. Assists with exercise files and record maintenance.
• Attends training opportunities to learn and maintain a working knowledge of emergency management principles, standards and practices. Trains for specific SEOC/EOC/MACC positions and performs duties as assigned in accordance with internal agency policy. Assigned to the State Emergency Operations Center (SEOC) Plans Section during activation or exercises, or other SEOC positions as required. Depending on situation, could be assigned to Emergency Management Assistance Compact missions out of state for disaster response and recovery missions.

Knowledge of:
• General knowledge/understanding of laws, rules, and regulations related to disaster preparedness, mitigation, response, and recovery.
• Knowledge of preparedness, mitigation, response, and recovery principles and operations.
• Appropriate methods of communication and active listening.
• Knowledge of Emergency Operations Center principles and Incident Management Team operations.
• Principles, practices and trends in emergency management plans, training and exercise.
• Emergency management education and training program instructional materials development and curricula development.

Skilled in:
• Develop, conduct and evaluate emergency plans, training and exercise programs.
• Communicate to others to convey information effectively.
• Using logic and reasoning to identify solutions and solve a variety of challenges.
• Possess a basic skill in operating a personal computer and working with various Microsoft (Word, Excel) and Google programs.
• Remaining professional when dealing with internal/external customers

Ability to:
• Understand and follow instructions.
• Accurately prepare and maintain records, files, correspondence and reports.
• Ability to establish and maintain effective working relationships with emergency management administrators and other professional and administrative personnel.
• Ability to effectively express ideas both orally and in writing.
• Handle difficult and stressful situations with professional composure.
• Maintain effective interpersonal relationships.
• Process and handle confidential information with discretion.
• Deal with individuals in an empathetic/sympathetic manner.
• Ability to manage time efficiently through proper organization of projects.
• Understand problems and limitations specific to natural and other disasters.

Desired qualifications include any combination of experience, education, and training that meets the knowledge, skills, and abilities as described. FEMA Professional Development Series (PDS) and Advanced Professional Series (APS) preferred. Bachelors degree in emergency management, public administration, public safety, business management, political science, or public health. Two years of experience in developing, conducting and evaluating emergency plans, training and exercise programs or a combination thereof.

• Requires possession of and ability to retain a current, valid AZ state issued driver's license. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete the required driver training (See Arizona Administrative Code R2-10-207.12).
• In and out of State travel may be required.
• Selected incumbents are required to pass a criminal background investigation and have identification enabling them to enter federal facilities.
• Personally prepares for anytime (24/7) response and no-notice recall to the State or Alternate Emergency Operations Center (SEOC) and/or Joint Field Office (JFO) during disaster or exercise activations.
• Incident Command System Courses: ICS 100 Introduction to the Incident Command System, ICS 200 ICS for Single Resources and Initial Action Incidents, ICS 300 Intermediate ICS for Expanding Incidents
• Independent Study Courses: IS 700 National Incident Management System, An Introduction, IS 800 National Response Framework, An Introduction, IS-922.A Application of GIS for Emergency Management.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

This position is not eligible for State benefits.

Eligible DEMA employees participate in excellent retirement programs provided by the Arizona State Retirement System (ASRS) and for fire personnel the Public Safety Personnel Retirement System (PSPRS).

If you have any questions, please feel free to contact hr@azdema.gov.
DEMA is a smoke-free work environment.
ADA/EEO Employer
The State of Arizona is an Equal Opportunity and Reasonable Accommodation Employer