DEPT OF TRANSPORTATION

Address: FLEET MANAGEMENT
2225 S 22Nd Ave, Phoenix, AZ 85009

Salary: $53,079 - $63,079 

Anticipated Salary: $58,079.84

Grade: 19

Closing Date: 07/30/2025

Responsible for the technical management of the fleet information infrastructure including the development of policies, business practices and operational procedures which supports the ADOT statewide Fleet Management function. Responsible for the development, coordination and training of information based business processes for the Fleet Management group and responsibility of fleet and financial data integrity. Oversees all MVD processes and documentation related to the purchasing, titling, licensing, inventory and disposal of State mobile fleet assets.

Primary customer service support for fleet auction sales. Assures data integrity of Fleet Management databases, interfaces with customer in the receipt of used equipment and issuance of new equipment and processes equipment transfers. Responsible for Equipment Services' equipment and fixed assets inventories. Creates purchase orders and processes invoices for payment in APP.

Provides administrative support to the Fleet Manager and Get Ready areas. Processes equipment buys and creates and maintains spreadsheets for tracking purposes. Manages vehicle auction customer issues. Processes customer invoice, bill of sale and vehicle titles.

Creates and maintains spreadsheets for the tracking of equipment expenditures and balances budget for Year End processing. Create electronic equipment master files for all new vehicle purchases. Will maintain procurement and fiduciary integrity in accordance with all applicable state laws, codes and departmental directives.

Develop and update new and existing procedures to ensure compliance and accuracy. Will train others in auction receivables from Arizona State Treasurer Wire Notifications.

Responsible for licensing, registering and titling all vehicles through the MVD 3rd Party Certification Program; notarizing all titles for sold vehicles and/or equipment; uses motor vehicle records to confirm previous owner information. Same responsibilities for MPD and other divisions.

Creates and runs existing reports as scheduled. Processes Risk requests for totaled vehicle titles. Work closely with ADOT MPD with the addition of Federal Transit Administration vehicles and setting them up to receive required annual inspections.

Knowledge:
- Fleet Management and Equipment Services databases.
- Automotive and truck repair practices.
- MVD Third Party procedures and practices.
- Notary Public procedures and practices.
- State Procurement laws, codes and practices.
- General business administration practices.
- Basic accounting practices.
- ARS Title 28.
- Inventory and fixed asset practices and processes.

Skill:
- Oral and written communication techniques.
- Computer programs (Microsoft Google Workspace to develop custom reports and transfer of data in various forms of electronic and written format).
- The general use of office equipment.
- Analyzing and evaluating a wide variety plans, projects, and work order practices/information.

Ability:
- Develop and coordinate operating procedures, analyze problems and design effective plans for program improvement.
- Show meticulous attention to detail and accurate data entry.
- Work independently.
- Produce clear and effective correspondence and reports.
- Pass a comprehensive background investigation.
- Multi-task and handle competing demands.

Three years administrative experience with Fleet Management processes.

This position requires driving or the use of a vehicle as an essential function of the job, and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

Will be certified as a Third Party MVD operator and Notary Public or ability to obtain certification within the 5th month of employment.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Mandatory participation in the Arizona Retirement System (ASRS) is required.

For questions about this career opportunity, please contact ADOT Human Resources Recruitment via email at srecruitment@azdot.gov or phone call at (602) 712-8188 option 2.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-8188 option 3. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.