DEPT OF TRANSPORTATION

Address: FISCAL OPERATIONS
800 W. Washington St., Phoenix, AZ 85007

Salary: $68,612.97 - $78,612.97 

Anticipated Salary: $73,612.97

Grade: 22

Closing Date: 08/18/2025

Manage the ADOT Chart of Accounts as it relates to the Statewide Financial Reporting System (AZ360) and other associated systems, work with GAO on any changes that will require GAO approval in AZ360, and update the ADOT web page. Maintains all general ledger and sub account tables within the AZ360 accounting system, reviews responses to audit issues, performs downloads and utilizes Microsoft Office and Google software. Under the direction of the General Ledger Manager, be responsible for various types of data entry, as well as monitor cash receipts, appropriations, revenues, expenditures, transfers and obligations as necessary to do monthly General Ledger reconciliations and prepare the Department's Annual Comprehensive Financial Report (ACFR), and other reports using Generally Accepted Accounting Principles (GAAP). Assists the Fixed Assets team with various tasks as assigned by the General Ledger manager, resolves questions and problems by internal and external customers, recognize public and constituent issues, and identify actions to address such issues, including the involvement of other ADOT groups and functions as needed. Ensures that the Department is in compliance with all state statutes and that all financial obligations are met.

This position may be available for remote work within Arizona (Two (2) days per week in the office/hoteling).

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Reconcile revenues, expenditures, balance sheet accounts, cash, and transfers monthly to identify corrections and ensure the data is clean for yearly financial reports for federal reporting and the Annual Comprehensive Financial Report (ACFR). Assist in the preparation of the Department's Annual Comprehensive Financial Report (ACFR), and other state and/or federal reports using Generally Accepted Accounting Principles (GAAP).

Process monthly transfers in and transfers out of funds related to various activities within ADOT and with other state agencies.

Research, problem solving, and decision-making related to financial matters, work methods, and processes. Assist the Fixed Assets team with various tasks as assigned by the General Ledger Manager, as well as, assist employees from all areas, being a source of financial information and interpretation as it applies to the Department and the State of Arizona.

Authorize, prepare, and maintain the Chart of Account codes used in the State’s AZ360 automated accounting system. Chart of Account elements include: units, activities, function codes, appropriations, object and revenue source codes. Update the Chart of Account codes in AZ360 and on the ADOT web page. Act as ADOT's Chart of Account liaison with GAO, to ensure the needs of the Agency are met by the statewide accounting system. Coordinate with agency personnel on the Chart of Account rollover process.

Review and approve accounting documents prepared and entered by General Ledger and Fixed Assets staff. Serve as the lead accountant to assist other team members with training and processing of documents.

Track the activity of all of ADOT’s Special Plates on a monthly basis. Analyze data and prepare documentation to initiate quarterly and annual payments for the various special plates.

Verify the validity and correctness of suggested revenue and expenditure corrections that are sent to the team mailbox. Once verified, process these transactions in the AZ360 automated accounting system.

Review and verify the successful interface of the Highway User Revenue Fund (HURF) monthly distribution. Verify that any legislative updates to the distribution were correctly applied. Release the intra-agency transfers. Prepare monthly spreadsheets to document activity for use in the monthly and yearly financial reports.

Knowledge:
- Generally Accepted Accounting Principles (GAAP) to understand the difference between various fund types and how they apply to general ledger.
- Experience in properly classifying receipts, expenditure and balance sheet accounts.
- Accurately record the journal entries of the Department.
- Considerable knowledge of the process of reconciling revenue, expenditure and balance sheet accounts.
- Experience with processing various asset documents such as disposals, transfers and modifications.
- Document review for accuracy, timeliness and proper preparation to adhere to the policies.
- Knowledge and experience with using automated accounting systems.
- Microsoft Office, with extensive knowledge and experience using Microsoft Excel to interpret data (i.e. macros, data validation, formulas, functions).
- Google Suite.

Skill:
- Skills in work prioritization, organization and time management; prioritizing tasks effectively to optimize productivity and meet deadlines.
- High level of attention to detail and accuracy – fact checking, data entries, calculations, data analysis.
- Substantial skills in analysis, interpretation and communication of financial data.
- Skill in techniques required to maintain accounting records through automated accounting systems.
- Interpersonal skills and imparting knowledge to others.
- Skill in oral and written communication. Expressing thoughts clearly and persuasively, both verbally and in writing.
- Skill in creating data spreadsheets suitable for managing and analyzing data.
- Problem-Solving: Identifying issues, evaluating options, and implementing effective solutions to overcome challenges.

Ability:
- Communicate and relate effectively with counterparts in other areas of the Department and other government entities. Expressing thoughts clearly and persuasively, both verbally and in writing.
- Analyze, logically reason, and understand numerical and mathematical concepts.
- Ability to understand computer systems, the legislative process, the grant process and financial accounting systems.
- Ability and experience using Microsoft Excel to interpret data (i.e. macros, data validation, formulas, functions).
- Critical Thinking – The ability to analyze situations and make rational decisions, considering all relevant factors and possible outcomes.
- Think in a systematic and organized manner; to work well with a variety of personnel; plan, develop and coordinate small projects and assignments; and to work independently.
- Ability to understand and anticipate constituent and stakeholder concerns.
- Ability to handle unexpected workload effectively.
- Judgement under uncertainty: Making well-reasoned decisions despite lack of complete information.

A Bachelor's degree with a major in accounting from an accredited college or university;
OR a Bachelor's degree in a related field and three (3) years of governmental experience (Accounting, Finance, and/or Budget);
OR five (5) or more years’ experience in one or more of the following areas: auditing, financial accounting, reconciliation, and budget analysis in a government (ADOT preferred) environment.
Have considerable knowledge, skills and ability to work on automated accounting systems, spreadsheet applications.

This position requires driving or the use of a vehicle as an essential function of the job, and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Mandatory participation in the Arizona Retirement System (ASRS) is required.

For questions about this career opportunity, please contact ADOT Human Resources Recruitment via email at srecruitment@azdot.gov or phone call at (602) 712-8188 option 2.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-8188 option 3. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.