DEPT OF EMERGENCY AND MILITARY AFFAIRS

Camp Navajo, Bellemont, AZ 

Salary: $17.6821 - $24.7086 per hour (DOE) 

Grade: 19

Closing Date: August 20, 2025

This position provides administrative support to the Physical Plant Supervisor II (PPSII) for the North region of the Facility Management Office. Duties include assisting with timely, accurate expenditure reports for purchase orders and credit cards; helping develop and implement fiscal policies and business procedures; recommending process improvements; and submitting HR-related documents. Process all purchase order and credit card invoices for payment. Prepares special fiscal reports and studies for the department supervisor and upper management. Oversee Maintenance personnel in the Supervisor’s absence via the Pride Web work order system for urgent and emergency requests. Supports administrative tasks such as payroll and computer-based training submissions, ensuring documents are submitted on time, correctly formatted, and using proper form versions. Promotes a culture of continuous improvement through teamwork, root cause analysis, standard procedures, and performance metrics.

Responsibilities include:
• Oversees daily accounting operations including budget tracking, accounts payable, vendor payments, and credit card purchases. Serves as a liaison with DEMA Accounting and Purchasing staff.
• Ensures documentation accuracy and compliance with ADOA accounting policies and AFIS transaction procedures.
• Prepares and submits cyclical and ad hoc fiscal reports and studies to all management levels.
• Manages record keeping and accounting for all expenditures, purchase orders, and credit card transactions. Maintains a spreadsheet as a reporting reference.  Serves and submits cyclical and ad hoc fiscal reports and studies to all management levels.
• Serves as a liaison to DEMA HR staff and supports FMO North personnel with submitting personnel actions and HR requests.
• Reconciles ledger control accounts with detailed statements and activity reports. Prepares general journal entries for expenses and project cost allocations.
• Oversee Maintenance personnel in the Supervisor’s absence using the Pride Web work order system for urgent and emergency requests.
• Serves as the face and voice of CFMO North Office and acts as the primary point of contact for all communications.

Knowledge of:
• The principles and practices of Administration.
• Office management and Organization.
• Fiscal Management and Budgetary controls.
• Purchasing Practices and procedures.
• Computers and basic problem solving in order to assist staff members with computer issues.

Skilled in:
• Time Management with Administrative operations.
• Performing difficult analytical tasks.
• Sound critical judgment.
• Establish and maintain effective working relationships.
• Problem solving and finding solutions when dealing with personnel.

Ability to:
• Work independently and direct an Administrative Service Program for an Organization.
• Handle confidential information with discretion.
• Adapt to varying competing demands.
• Demonstrate excellent customer service to staff and vendors via telephone or in person.
• Communicate effectively both orally and in writing.

Desired qualifications include any combination of experience, education, and training that meets the knowledge, skills, and abilities as described. The preferred candidate should have an associate’s degree in finance, accounting or similar field. 2 years experience working in a Construction or Facilities related office. Knowledge of the Arizona Procurement Portal (APP) site. Knowledge of the Pride Web work request program.

Special Job Requirements:
• This position requires possession of and ability to retain a current, valid Arizona state-issued driver's license appropriate to the assignment. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12.)
• In State travel is required.
• Candidates for this position will be required to submit to a criminal background investigation as well as possess the ability to achieve a favorable Tier 1 investigation for the purpose of obtaining a Common Access Card (CAC) within one year of hire.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Eligible DEMA employees participate in excellent retirement programs provided by the Arizona State Retirement System (ASRS) and for fire personnel the Public Safety Personnel Retirement System (PSPRS).

If you have any questions, please feel free to contact hr@azdema.gov.
DEMA is a smoke-free work environment.
ADA/EEO Employer
The State of Arizona is an Equal Opportunity and Reasonable Accommodation Employer