DEPARTMENT OF ECONOMIC SECURITY

Division of Developmental Disabilities (DDD)
1789 West Jefferson Street, Phoenix, Arizona 85007

Salary: $33,700 - $36,700 

Grade: 15

Closing Date: December 18, 2025

Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES), we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals that are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov; or click on the link here to view ‘Our DES’ video. Come join the DES Team!

The Department of Economic Security, Division of Developmental Disabilities (DDD), is seeking an experienced and highly motivated individual to join our team as an Administrative Assistant 2. This position provides administrative support to the Language Access Program. Under the supervision of the Language Services Supervisor, this position will provide support to the internal language services team. DDD provides individuals with developmental disabilities, and their families, services and supports that are flexible, high quality, and member driven. These services provide individuals with opportunities to exercise their rights and responsibilities of independent decision-making and engagement in the community.

Applicants for this position cannot be licensed or certified by the DDD Office of Licensing Certification and Regulation, cannot have a principal interest in or have a spouse or close family with principal interest in a DDD Qualified Vendor Agreement, and cannot be employed or subcontracted by a DDD Qualified Vendor.

Essential Duties and Responsibilities include but are not limited to:

• Coordinates specialized administrative work to support the Language Services Supervisor. Note-taking of meeting minutes. Organizes meeting agendas and manage calendars.
• Reviews, reads and researches materials and reports. Report preparation. Assist with formatting outgoing correspondence, letters and memos. Organizes and maintains a shared electronic filing system.
• Communicates and coordinates with other DDD units, external stakeholders and vendors as instructed. Uses computer software to create and manage databases, spreadsheets, and reports.

Knowledge in:

• Time management principles and techniques
• Proper English usage, spelling and vocabulary, and telephone etiquette
• Principles and techniques of administrative support functions, such as scheduling, routine email, letter, and memo composition, etc.
• Basic program rules, regulations, and operational procedures.

Skills In:

• Oral and written communication; note-taking and composing meeting minutes
• Organize and maintain a file system, strong customer service skills
• Interpersonal relation skills as it relates to in-person and phone contact, and via email
• Computer skills including advanced use of Google Workspace, Adobe Acrobat, etc.

Ability to:

• Plan, coordinate, analyze and establish priorities
• Work with diverse groups of individuals
• Multi-task, take initiative, and problem solve 
• Assure confidentiality of work-related matters
• Work with minimal supervision
• Deal with the public with tactfulness and accuracy
• Learn and apply procedures

The ideal candidate for this position will have:

• Two years responsible administrative experience or an equivalent combination of education, training, and experience.
• Spanish/bilingual preferred.

• If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to Driver's license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operated a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) (R2-10-201.11).
• Successfully pass background and reference check; employment is contingent upon completion of the above-mentioned process and the Agency's ability to reasonably accommodate any restrictions.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Economic Security offers a comprehensive benefits package to include:

• Affordable medical, dental, life, and short-term disability insurance plans
• Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
• 10 paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Sick time accrued at 3.70 hours bi-weekly
• Deferred compensation plan
• Wellness plans
• Tuition Reimbursement
• Stipend Opportunities
• Infant at Work Program
• Rideshare and Public Transit Subsidy
• Career Advancement & Employee Development Opportunities
• Flexible schedules to create a work/life balance

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page.

State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.

On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.

For questions about this career opportunity, please contact Stacie Austin at 602-908-6208 or saustin@azdes.gov.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-908-6208 or saustin@azdes.gov. Requests should be made as early as possible to allow time to arrange the accommodation.