AHCCCS

Address: Division of Business and Finance
150 N. 18th Ave., Phoenix, Az 85007

Must Reside in Arizona.

Salary: $71,500

Grade: 22 FLSA Status: Exempt 

Closing Date: Open Until Filled

This position may offer the ability to work remotely, within Arizona, based upon the agency’s business needs and continual meeting of expected performance measures.

A career in public service awaits you. COME JOIN OUR TEAM!

A great benefit of working for the State of Arizona is a fantastic work/life balance. State employees enjoy challenging work, popular remote work options, comprehensive health and wellness benefits, and career growth opportunities. The State of Arizona ranks #30 in Healthiest 100 Workplaces in America! This recognition honors organizations that champion employee wellbeing through innovative health programs, inclusive wellness initiatives, and a culture rooted in care.

The Division of Business and Finance (DBF) is searching for someone who is driven and detail‑oriented to play a key role in our Division. As a Budget Analyst Senior, you’ll take ownership of critical financial functions that keep our agency running smoothly and strategically. 
In this role, you will: 
•   Lead the development and ongoing maintenance of the agency’s cost allocation plan 
•   Build and refine labor forecasts to support long‑term planning 
•   Manage and enhance administrative charging procedures 
•   Create clear, insightful financial reports using advanced Excel functions and pivot tables 
•   Leverage your SQL experience to analyze and organize complex data 
•   Apply your background in governmental budgeting, public finance, or related fields to guide decision‑making 
We’re looking for someone who thrives in a collaborative environment, enjoys solving financial puzzles, and is excited to make a meaningful impact through data‑driven insights. If you’re ready to bring your expertise to a mission‑focused team, we’d love to meet you. 

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Major duties and responsibilities include, but are not limited to:
• Prepare monthly labor forecast for all agency divisions based on cost allocation reports and analysis. Prepare annual forecasts to be used in the development of the annual agency budget submission and spending plans. Set-up and maintain all employee funding codes and time tracking in ETE and AZ360. Develop and maintain agency cost allocation plan and related policies and procedures. This includes the annual cost allocation plan and quarterly amendments as necessary. Responsible for all drafting, internal review and approval, issues tracking, and revisions. Lead agency workgroups to proactively identify risks and implement solutions. Present and negotiate agency cost allocation plan and related proposals to federal partners including the U.S. Department of Health and Human Services (HHS), Centers for Medicare and Medicaid Services (CMS), and the Substance Abuse and Mental Health Services Administration (SAMSHA). Serve as agency subject matter expert for all cost allocation issues. Thought leader for development of innovative approaches to complex problems.
• Assist the administrative and programmatic budget teams in forecasting, tracking, and researching expenditures as necessary. This would include research in AFIS, AZ360, COGNOS, or other systems containing expenditure or cost allocation data.
• Develop and implement administrative audit and reconciliation processes to regularly review and evaluate charging practices and staff time records. Identify risk areas and recommend solutions. Prepare and implement administrative expenditure corrections to ensure compliance with cost allocation plan and relevant federal statutes and regulations.
• Manage review and approval processes for Justifications to Fill, Personnel Action Forms, Cash Overtime Requests, and other core administrative activities. Track personnel changes over time and perform research into personnel trends as necessary.
• Assist finance with questions regarding set-up and maintenance of accounting structures and chart of account elements required to ensure appropriate federal claiming and administrative accounts payable funding codes for purchases or other questions related to cost allocation.

Knowledge of:
• Federal and State laws, rules, regulations and policies governing financial requirements related to the Agency’s programs as outlined in the Code of Federal Regulations (CFR’s), Arizona Revised Statutes, Arizona Session law, State accounting rules (State Accounting Manual), Arizona Revised Statutes including current legislative session law and AHCCCS Administrative Policies and Procedures
• Internal financial automated accounting systems (PMMIS, AZ360, AFIS) and in software applications in a Windows environment; Excel, Word, Access and other PC based accounting databases, spreadsheet and mainframe software
• Substantial knowledge of the methods and techniques of development of cost allocation data and processing related to large financial systems

Skill in:
• Oral and written communication, including the ability to communicate effectively with management and staff within the Agency, with other State agencies and with external auditors
• Analytical, organizational and problem solving, including the ability to interpret financial and statistical data
• Management of work organization and accomplishment

Ability to:
• Resolve problems and questions from management, peers and subordinate staff regarding work processes, policies, organization or methods of financial data compilation and reporting
• Write reports summarizing financial data compilation, interpretation, analysis
• Write operating procedures for the work assignments

Minimum:
• Bachelor's degree in accounting, business, economics, finance, public administration, or a related field; or 3+ years of experience in governmental budgeting, public finance, or a related area.

Preferred:
• Experience in cost allocation and budgeting across several appropriations and fund sources.
• Demonstrated ability to produce reports within Excel using functions and pivots; SQL experience.

• Successfully pass fingerprint background check, prior employment verifications and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.
• Travel may be required for State business. Employees who drive on state business must complete any required driver training (see Arizona Administrative Code R2-10-207.12.)

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Among the many benefits of a career with the State of Arizona, there are:
• 10 paid holidays per year
• Paid Vacation and Sick time off (13 and 12 days per year respectively) - start earning it your 1st day (prorated for part-time employees)
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child. Learn more about the Paid Parental Leave pilot program here.
• Other Leaves - Bereavement, civic duty, and military.
• A top-ranked retirement program with lifetime pension benefits
• A robust and affordable insurance plan, including medical, dental, life, and disability insurance
• Participation eligibility in the Public Service Loan Forgiveness Program (must meet qualifications)
• RideShare and Public Transit Subsidy
• A variety of learning and career development opportunities

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Lifetime Pension Benefit Program
• Administered through the Arizona State Retirement System (ASRS)
• Defined benefit plan that provides for life-long income upon retirement.
• Required participation for Long-Term Disability (LTD) and ASRS Retirement plan.
• Pre-taxed payroll contributions begin after a 27-week waiting period (prior contributions may waive the waiting period).

Deferred Retirement Compensation Program
• Voluntary participation.
• Program administered through Nationwide.
• Tax-deferred retirement investments through payroll deductions.

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by emailing careers@azahcccs.gov.
Requests should be made as early as possible to allow time to arrange the accommodation. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.