DEPT OF REVENUE

Address: 1600 W Monroe Street Phoenix AZ 85007

Salary: $65,000 annualized 

Grade: 21

Closing Date: Open until filled

The Position Control Specialist performed professional level program coordination work in support of the Budget team specific to core processes associated with position control such as tracking and control, budget alignment, approval processes, and organizational structure.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Tracking and Control

• Monitors the number of authorized positions (headcount) versus filled and vacant positions
• Performs weekly audits of HRM data vs received and processed Personnel Actions to ensure data integrity
• Ensures alignment of employee and position transactions in AZ360 HRM
• Serves as the primary liaison between Human Resources and Budget to manage the organizational structure and funding alignment
  

Budget Alignment

• Ensures all established positions are properly funded and align with the approved budget to include:
• Running HRM reports and prepare monthly FTE report
• Performing weekly validation of position budgets and associated fund sources
• Creating and routing all data upload (UPDOC) files in the HRIS (AZ360 HRM)
• Entering all funding changes (LDPR) in to HRIS
  

Approval Processes

• Manages the workflow for creating new positions, modifying existing ones, or eliminating unnecessary roles to include:
• Reviewing and approving position transactions through HRM Collaboration and validation of Budget Tracking logs and files
• Preparing required process flows and standard work documentation to ensure alignment of Budget and HR requirements
  

Organizational Structure

• Maintains the integrity of the organizational chart and reporting structures
• Prepares monthly organizational charts
• Maintains the financial chart of accounts and the the LDPR chart of accounts to ensure alignment of financial and organizational structure

Agency/Department Compliance & Continuous Improvement

• Remains current on all laws, regulations, policies, and best practices through regular engagement in activities such as: self-directed research, conferring with other practitioners and technical experts; subscriptions to regulatory/legal/industry newsletters and briefs; membership industry associations and attendance at meetings/events; and or participation in training and others continuing education opportunities.
• Actively contributes to team and individual effectiveness through the following:
  • Attends staff meetings and huddles of work unit or district; and may cascade and track information as indicated
  • Completes all required training in a timely manner.
  • Participates in assigned work teams as appropriate.
  • May complete periodic metrics, projects, huddle boards and reports as requested.
  • Prepares for and actively participates in 1:1 coaching with supervisor
• Maximizes work processes and deliverables through lean principles within the Arizona Management System (AMS); and provides recommendations for process improvement, and engages in continuous improvement efforts as assigned.
  

Education & Experience

• Any combination that meets the knowledge, skills and abilities (KSA); typical ways KSAs are obtained may include but are not limited to: a relevant degree from an accredited college or university such as Bachelor’s Degree (e.g., B.S.), training, coursework, and work experience relevant to the assignment.
• Minimum of three (3) years of experience in human resources, finance, or an administrative role with a focus on position control, workforce planning, or data management
• Minimum of one (1) program or project coordinator experience

Knowledge/Understanding

• Strong understanding of financial principles, accounting standards, and regulatory reporting requirements.
• Knowledge of human resources/personnel principles and practices
• Knowledge of Federal and State laws, statutes, regulations, rules, policies and procedures, such as Arizona State Personnel System Rules and department policies and procedures.
• Knowledge of agency policies, organization, structure, plans and operations
  

Skills

• Effective verbal, written, and listening communication skills
• Effective organization and time management skills with the ability to make measurable progress on multiple assignment and projects simultaneously and work in high-pressure situations
• Effective interpersonal skills and demeanor
• Effective in the skill of synthesizing feedback and adjusting accordingly
• Proficient in the use of a PC in a Windows environment; in the use of the Internet; in the use of MS Office Applications such as Outlook, Word and Excel, PowerPoint; and in the use of Google Suite applications such as Gmail, Sheets, Docs, and Drive.
• Proficient in the use of Human Resources Information Systems (HRIS) such as CGI, Finance systems such as CGI, or Enterprise Resource Planning (ERP) systems such as CGI
  

Abilities

• Ability to clear a comprehensive background and clearance process that includes an Arizona tax compliance verification, and a criminal background check through the FBI via level one fingerprint clearance through the Arizona Department of Public Safety
• Ability to work both independently and collaboratively as part of a team
• Ability to work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner
• Ability to learn LEAN concepts, principles and tool
• Ability to understand and solve problems by applying intermediate analytical skills to include collecting all the relevant information and data needed to address the problem; organizing, classifying and synthesizing the data into fundamental issues; from the information, identifying the most probable causes of the problem; reducing the information down into manageable components; identifying the logical outcomes from the analyses of the data collected; and, identifying the options and solutions for addressing the problems analyzed.
• Willingness and ability to embody ADOR’s core values of Do the Right Thing, Commit to Excellence, and Care About One Another
  

Additional Job Demands

• In the course of performing the essential duties one must be able to exert up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
• No substantial exposure to adverse environmental conditions (such as in typical office or administrative work.)
  

• Bachelor’s degree in Business Administration, Human Resources, Finance, or a related field.
• Experience with AZ360 HRM, Human Resources Information Systems (HRIS) or Enterprise Resource Planning (ERP) systems
• Previous experience with continuous improvement/Lean

The final candidate will be required to abide by the the following pre-employment checks:
-Employment Verification and Reference Checks
-State and Federal Criminal Background Check, including fingerprinting
-Arizona Tax Filing Records Check
-If applicable, ASEDRA Authorized Driver Identification Check

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides a world class comprehensive benefits package including:
-Paid time off for holidays, sick days, annual leave, military leave, bereavement leave, and civic duty leave
-Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
-A robust and affordable insurance plan that includes medical, dental, vision, life insurance, short-term, and long-term disability options.
-Higher education discounts for State employees and tuition reimbursement up to $5,250 per fiscal year, available to seek further career advancement or certification in Continuing Professional Education.
-Work-life balance and additional options for life betterment such as the Infant at Work Program, State Wellness Program, Public Transit Discounts, Alternate Work Schedules, and Telework opportunities.

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Top ranked Arizona State Retirement System (ASRS) provides 100% employer matched contributions (enrollment eligibility will be effective after 27 weeks of State employment). ASRS provides a lifelong benefit based on years of service earned, or worked, and your ending salary. Learn more about ASRS at: https://www.azasrs.gov/content/new-and-prospective-members.

If you have any questions, need assistance, or would like to request a reasonable accommodation, please contact the ADOR Talent Team at talentgroup@azdor.gov.

*The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.