DEPT OF TRANSPORTATION

 FLAGSTAFF CONSTRUCTION
1959 S. Woodland Village Blvd Suite B
Flagstaff AZ, 86001

Salary: $61,478.88 - $71,478.88 
Anticipated Salary: $66,478.88

Grade: 22

Closing Date: March 30th, 2026

This position is responsible for the administration of the District Encroachment Permit Program in accordance with established guidelines and the Arizona Administrative Code.

This position supervises, assigns, monitors and checks the work of employees within the work unit. Conducts regular site visits as well as preliminary field review . Review and assess preliminary construction plans.

Ensures submittals are compliant.This position works closely with District Management and district maintenance and construction staff to review, approve, and monitor permit projects.

Oversees daily operations of the District encroachment permits group. Including supervising, managing and scheduling work activities of subordinate personnel. Approved timesheets, travel and leave. May prepare staffing proposals or recommendations for additional resources. Trains, coaches and mentors staff. Manages and monitors work performed under approved encroachment permits. Conducts regular site visits with staff to monitor and approve work completed under permit. May grant permit extensions, provide or update addenda, issue letters of acceptance or non compliance, and involve other groups as needed.

Reviews permit submittals for compliance with ADOT standards and specifications. Evaluates submittals to ensure compliance with access control, drainage, roadway and traffic requirements, as well as all applicable laws, regulations and policies. Coordinates review with other technical groups and external stakeholders as needed. Meets with the public and private entities to explain and facilitate permit applications and plan submittal requirements relating to access, drainage, roadway, traffic, environmental, and other issues. Provides timely and accurate correspondence (written and verbally) with applicants and other stakeholders as needed.

Work with permit technicians to prepare permits and addenda, citing or referencing ADOT requirements from the standard specifications, standard drawings, roadway design guidelines. MUTCD Traffic guidelines and procedures and other ADOT design and construction documents as applicable and necessary. Assist with emergencies, including winter operations support, such as roadblock as needed. Conduct preliminary field reviews for permit requests, investigates unlawful encroachments, compiles documentation and presents to the district management for review and direction, and issues encroachment violations as needed.

Coordinate with and conduct research on various groups including Right of WAy, Risk and AG's office. Review and assess preliminary construction plans to determine impacts to right of way, including legal access, requirements for additional access, utility conflicts, etc. Performs review of all planning and zoning requests from local governments within the district boundaries. Coordinates with other districts as needed.

Knowledge of:
● Google Suite application, Adobe Acrobat, ADOT Permit Database, ROAD Portal, and right of way plans.
● ADOT design and construction standards and documents, Arizona statutes, administrative code, standards, guidelines, & policies pertaining to permits.
● ADOT temporary traffic control design.
● Environmental requirements and staff.
● Right of Way methods & documents for acquisition & disposal of real property.
● Understand impact of propose encroachments & determine possible mitigation.

Skill in:
● Written and verbal communication, including depositions and testimony in court of law.
● Organizing and prioritizing work assignments.
● Research & analyze programs, databases, and external sources.
● Field monitoring and implementation of temporary traffic control plans.
● Interpersonal relationships & customer services as applied to members of the public, permit applicants, agency internal stakeholders, and local government entities.
● Decision making, evaluating and interpreting data, and escalation of issues to the proper authority.
● Researching county assessors databases, property record and GIS systems.

Ability to:
● Work with all customers and develop relationships with applicants and stakeholders.
● Ability to resolve internal and external conflict with customers and staff.
● Visualize impact of proposed encroachments and determine possible mitigations needed.
● Manage, monitor and train staff members in permit related issues.
● Review and approve plans for all business types of permits.
● Develop standard work and process improvements for team members on a statewide platform.
● Prioritizes workload, assignments, and communication to ensure tasks are completed in a timely manner.
● Ensure positive and timely communication (oral and written) with applicants & stakeholders to ensure accurate transmission of information. 

Degree in related fields.
Prior permit related experience.
Engineering plan & right of way map reading experience.
Construction management or construction inspection experience.
Experience supervising or managing a team

This position requires driving or the use of a vehicle as an essential function of the job and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

Drivers License.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Mandatory participation in the Arizona Retirement System (ASRS) is required.

For questions about this career opportunity, please contact ADOT Human Resources Recruitment via email at srecruitment@azdot.gov or phone call at (602) 712-8188 option 2.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-8188 option 3. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.