DEPT OF ENVIRONMENTAL QUALITY

Address:  MISSION PARTNERS - 1110 W. Washington Street, Phoenix, AZ 85007

Salary: $60k-$65k 

Grade: 21

Closing Date: Open until filled

We are seeking a highly motivated and detail-oriented Administrative Services Officer 2 (ASO2) to join our Business & Finance Unit within the Mission Partners Division. This position reports to the Deputy Assistant Director and supports the standardization of Anaplan user maintenance and administration.

Key responsibilities:

• Streamline financial reporting processes by assisting in automating data validation and requirements gathering for key initiatives like agency spending plans and state-level report requests
• Provides support and ad-hoc analysis to ensure data integrity across all state and federal funding sources
• Collaborate with Business Analysts to prioritize software enhancements that drive more informed, data-driven financial decisions for the department

This position is available for remote work on a full-time basis within Arizona (including virtual office arrangements).

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

• Continuously improve accuracy and improve validation strategies
• Support and standardize Anaplan user maintenance, communication, and prioritize software issues as they arise
• Provide high level of support and customer service to program staff, leadership, and all other staff that require financial reporting assistance
• Support continuous financial reporting and tools utilizing Excel and Google Sheets for all ad hoc support items that may arise for Anaplan related to all State and Federal Fund sources
• Assist Business Analysts in managing the various development and support items that come in to be corrected or updated in Anaplan
• Streamline financial requirements gathering process including agency spending plans, agency monthly budget meetings, monthly agency Business Review, and Business and Finance financial metrics
• At the State level include automated reporting for the Executive Budget Request and various ADOA annual reporting needs for annual data uploads
• Assist and collaborate with ongoing priorities for Anaplan support and further development
• Interpret state and federal policies and procedures

KNOWLEDGE
• Government accounting and budgeting principles
• Resource allocation methodologies
• Funding mechanisms
• Federal regulations, Arizona Revised Statutes, and department/state policies and procedures
• Researching and compiling information
• State statutes, rules and regulations as they pertain to the department and section
• State government and department organizational structure
• Confidentiality
• Microsoft Office and the G-Suite/Workplace

SKILLS
• Use of financial systems and software
• Verbal and written communication
• Communicating budget issues and financial information to all levels of staff
• Gathering of facts and information
• Detail oriented
• Effective time management
• Statistical and abstract analysis
• Customer service and the ability to effectively interact with a wide range of internal and external customers

ABILITIES
• Analyze, interpret and communicate financial data
• Work and be productive in one-on-one and group settings
• Knowledge of or ability to learn and apply LEAN concepts and engage in continuous problem solving
• Assist in process developments and improvements
• Work under pressure meeting deadlines
• Exhibit personal initiative
• Prioritize effectively
• Adapt to changing assignments and priorities
• Respond to inquiries with tact, diplomacy, and appropriate timely information
• Work as a team player within several divisions
• Organize, prioritize and perform multiple tasks on a daily basis
• Establish and maintain effective and positive working relationships with agency staff and the public
• Complete assigned tasks accurately
• Work independently with minimal supervision
• Meet deadlines
• Report work status, issues, and inquiries timely
• Be organized, analytical, and professional
• Problem solving
• Analyze and establish priorities
• Display sound judgment

• Bachelor’s Degree in Business, Finance, Accounting, or an equivalent related discipline. (Master’s degree may substitute for 2 years’ experience).
• Two years or more responsible experience in finance, budgeting or related field

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Among the many benefits of a career with the State of Arizona, there are:
· 10 paid holidays per year
· Accrual of sick and annual leave beginning at 12 and 13 days per year respectively for full-time employees
· Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
· A top-ranked retirement program with lifetime pension benefits
· A robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability
· An incentivized commuter club and public transportation subsidy program
· We promote the importance of work/life balance by offering workplace flexibility
· We offer a variety of learning and career development opportunities

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

ASRS Lifetime Benefits

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting HPO@azdeq.gov.
Requests should be made as early as possible to allow time to arrange the accommodation. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.