ARIZONA STATE SCHOOLS FOR THE DEAF AND THE BLIND

Address: 11620 N Copper Spring Trail  Oro Valley, AZ 85737

or

7654 N 19th Ave Phoenix, AZ  85021

Salary: $59,217-$72,176 

Grade: 18

Closing Date: Open until filled

Click the following link to apply: Accounting Manager - 3616 Tucson or Phoenix. Please apply directly to our agency webpage.

The purpose of this position is to assist the Director of Business Services with the day-to-day functions of payroll, travel, accounts payable, accounts receivable, general accounting, student service billing and school activity accounting. The position will work with minimum supervision, schedules workload, completes assigned projects on time, within scope, works accurately and efficiently with attention to detail and makes routine employment decisions by setting goals, monitoring performance, and taking appropriate follow-up actions. The position will also be responsible for some or all of the listed duties and/or additional duties that occur from time to time.

This position may be located in Tucson or Phoenix. The position receives supervision and work assignments as needed from the Director of Business Services and exercises direct supervision over the Payroll, Travel, Accounts Payable, Accounts Receivable, School Accounting and Student Services staff.

This position may be available for remote work within Arizona (3 days per week in the office).

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Essential duties include:
• Oversees, manages and implements all functions/application of the payroll and travel department, ensuring proper and accurate payment and reporting of
employee wages in compliance with all State, Federal and local entity requirements.
• Assures the quality control of all payroll transactions, travel claims and payroll accounting.
• Responsible for all phases of ASDB payroll, utilizing multiple funding sources and assuring proper accountability.
• Analyzing a variety of financial information (e.g. budget variances, cost projections, etc.) for the purpose of providing direction and support, making
recommendations, maximizing use of funds, and/or ensuring overall operations are within budget.
• Collaborating with internal and external personnel (e.g. other administrators, auditors, public agencies, community members, etc.) for the purpose of
implementing and/or maintaining services and programs.
• Compiling data from a wide variety of sources for the purpose of analyzing issues, ensuring compliance with agency policies and procedures, and/or
monitoring program components.
• Developing special and regular financial reports (e.g. financial statements, reports for the Board, Superintendent, department administrators, etc.) for the
purpose of ensuring resources are available to maintain and fulfill the agency's educational mission.
• Maintaining a variety of manual and electronic fiscal information, files and records (e.g. agency accounting records, fund balances, and internal controls,
etc.) for the purpose of providing an up-to-date reference and audit trail in accordance with generally accepted accounting principles, forecasting agency
expenditures, ensuring that allocations are accurate, revenues are recorded, expenses are within budget limits and/or fiscal practices are followed.
• Responding to a wide variety of inquiries of staff, agency personnel, other professional organizations, etc. (e.g. accounting guidelines, expenditure and
revenue status, etc.) for the purpose of resolving problems, providing information and/or referring to appropriate personnel.
• Overseeing and ensuring that all student activity accounts and trust funds operate in accordance with Board Policy and proper accounting procedures.
• Overseeing the collection of voucher revenues, fee for service billings, and processing of school district tuition reimbursements.
• Overseeing the accounts payable functions, including disbursements, vendor relations, and reconciliations.
• Supervising assigned business services staff (Payroll, Travel, Accounts Payable, School Accounting and Student Services) for the purpose of ensuring their
individual performance objectives are met.
• Keeping current with federal and state laws impacting the agency's business operations and accounting standards, as well as proposed legislation
impacting financial operations and school management developments, by attending conferences and other professional development activities.
• Developing internal control policies, guidelines, and procedures for activities such as cash management and accounting.
• Travels to agency schools and administrative sites.
• Performing other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Principles and practices of administration and management
Agency or program rules, regulations, and operating procedures
Significant skills in analysis, interpretation and communication of financial data
automated accounting systems
Communicate information and ideas effectively so that others will understand
Analyze and interpret financial data
Apply a logical thought process necessary for problem solving and decision-making
Research and reconcile documents to automated systems
Organize and prioritize
Attention to detail and accuracy
Provide quality customer service
Evaluate organizational processes with an eye for increasing effectiveness &
efficiencies and operational improvements
Identify training and development needs, evaluate workloads and resources

Required Qualifications:
- Bachelor's degree Degree in Business, Accounting, Finance, or a related field
- Five years of experience in accounting or finance
- Two years of supervisory and management experience

Preferred/Desired Qualifications:
- Prior school business or governmental accounting experience
- Experience with governmental accounting processes and practices, including
encumbrances, budget basis accounting, and generally accepted accounting
principles
- Proficient with Microsoft Word, Excel, Google Workspace
- Effective verbal, listening, and written communication skills
- Strong leadership and supervisory skills

Must be able to pass FBI and State background check or Fingerprint Clearance Card as position requires by policy or Statute

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefit-eligible employees have a variety of choices for medical, dental, vision, short-term disability, supplemental, and dependent life insurance.  Offered plans provide exceptional value to our employees and their eligible dependents. Employees have 31 days from the effective date of hire to elect coverage.  Elected benefits could start as early as 2 weeks after hire.  Benefit-eligible employees are automatically covered for basic life, non-smokers, accidental death and dismemberment, and seat belt insurance.   Benefit Options also offer Employee Self-Service, Wellness, Tuition Discount, Travel Reduction, Auto & Home Insurance, and Purchase Discount Programs. 

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Benefit-eligible employees are automatically enrolled in the State's retirement plan and long-term disability (LTD) program.  Enrollment is mandatory and is subject to a 26-week waiting period before initial enrollment.  Employees may also choose to participate in a deferred compensation program to take advantage of tax-deferred retirement investments.

For more information, contact the Recruiter at: HumanResources.Recruitment@asdb.az.gov
520.770.3714