DEPT OF EMERGENCY AND MILITARY AFFAIRS

Work Location: Papago Park Military Reservation (PPMR), Phoenix, AZ

Salary: UP TO $24.7085 per hour (DOE) 

Grade: 19

Closing Date: June 18, 2026

This position provides full administrative support functions to the Environmental Management Office (EMO) of the Construction & Facility Management Office (CFMO). Position will assist the EMO in developing timely and accurate spreadsheet reports of expenditures on purchase orders and credit cards; formulating and implementing policies and procedures relative to fiscal services and general business activities; developing and instituting improvements; and submitting documents concerning Human Resource functions. Will provide scheduling, coordinating, and administrative services to the EMO for operational efficiency.
Actively participates in promoting a continuous improvement of workplace culture, through the use of teamwork, root cause problem solving, standard operating procedures, and review of performance metrics.

Responsibilities include:
• Performs a wide variety of administrative tasks to include, submission of travel packets, purchase card packets, virtual and live training completion/certification of personnel, meeting scheduling, coordination with internal/external entities/agencies, and ensuring staff submit documents in proper format in a timely manner.
• Responsible for ensuring office efficiency by managing communications, scheduling, record-keeping, and supplies.
• Directs and participates in a variety of administrative and business management functions involving the making of administrative decisions.
• Assist agency head(s) in formulating and implementing policies and procedures relative to fiscal services and other general business activities.
• Consults with unit supervisors on administrative problems and procedures and assists in developing and instituting improvements.
• Directs accounting and bookkeeping and inventory operations and the preparation of financial statements and statistical reports.
• Make special studies and reports.

Knowledge of:
• The principles and practices of administration.
• Office management and organization.
• Fiscal management and budgetary controls.
• Purchasing practices and procedures.
• Computer and basic problem solving in order to assist staff.

Skilled in:
• Time management with administrative operations.
• Ability to perform difficult analytical tasks.
• Ability to provide sound critical judgment.
• Ability to establish and maintain effective working relationships.
• Problems solving and finding solutions when dealing with personnel in time management with administrative operations.

Ability to:
• Work independently and direct an administrative services program for an organization.
• Handle confidential information with discretion.
• Adapt to varying competing demands.
• Demonstrate excellent customer service to staff and vendors via telephone and/or in person.
• Communicate effectively both orally and in writing.

Desired qualifications include any combination of experience, education, and training that meets the knowledge, skills, and abilities as described. College work in Budget, Accounting, Business Management, or Communications; two (2) years of experience working in a construction or facilities related office; knowledge of the Arizona procurement program. Knowledge of the Pride program for work orders.

Special Job Requirements:
• This position requires possession of and ability to retain a current, valid Arizona state-issued driver's license appropriate to the assignment. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12.)
• In/out of State travel required.
• Individual is required to pass a criminal background investigation.
• Must be a US citizen.
• Candidates for this position will be required to submit to a criminal background investigation as well as possess the ability to achieve a favorable Tier 1 investigation for the purpose of obtaining/maintaining a Common Access Card (CAC) within one year of hire for the requirements of accessing the DoD platforms Web-Compliance Assessment and Sustainment System (WEBCASS), ESTARR, EQUIP, army.mil, SharePoint, and PrideWeb.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Eligible DEMA employees participate in excellent retirement programs provided by the Arizona State Retirement System (ASRS) and for fire personnel the Public Safety Personnel Retirement System (PSPRS).

If you have any questions, please feel free to contact hr@azdema.gov.
DEMA is a smoke-free work environment.
ADA/EEO Employer
The State of Arizona is an Equal Opportunity and Reasonable Accommodation Employer