DEPT OF JUVENILE CORRECTIONS

Address: Adobe Mountain School/Education Bureau
2800 W. Pinnacle Peak Road
Phoenix, Arizona 85027

Salary: $31,909 - 44,724 

Grade: 17

Closing Date: 06/29/2026

The Arizona Department of Juvenile Corrections (ADJC) is seeking an Administrative Assistant 3 to provide necessary administrative support to education leadership. This position’s role will ensure accurate and organized communication to stakeholders in the agency and the community. This position assists in monitoring the education bureau’s deadlines with the state and schedules meetings as requested. In addition, this person maintains accurate education records and efficiency in the education office. Additional duties include procurement support and contact with the public and other governmental agencies

Performs a variety of complex administrative tasks for an executive and/or administrator including but not limited to research, preparing well written correspondences, special projects and coordinating activities for the Education Bureau

Monitor and maintain accurate student records to include but not limited to special education records and daily student attendance in accordance with federal and state rules and regulations

Generate educational data reports required by the agency and department of education

Coordinates and maintains calendar(s), schedules meetings and appointments

Maintaining electronic and hard copy files and records

Answering telephones and general office coverage

Prepare/update school calendar, charts, and the student information system

Communicate with outside stakeholders to obtain necessary educational documents and disseminate information from educational administration to the teaching staff and stakeholders

Order and track education supplies as directed by education administration through the procurement system

Perform other duties as assigned

Knowledge of:
-Principles and practices of administration and management
-Office practices and procedures
-Proper use of the English language including correct grammar and spelling
-Report creation
-Computer software, including but not limited to Google Suites

Skill in:
-Establish and maintain positive working relationships
-Effective oral and written communication
-Problem solving and time management
-Professional office organization
-Multi-tasking
-Professional report writing
-Analyze and interpret data
-Plan, organize, and coordinate activities and schedules

Ability to:
-Learn and apply agency policy and procedures
-Learn agency mission, goals and objectives
-Maintain confidentiality
-Prioritize various projects
-Learn ADJC and State of Arizona database systems
-Drive on State business if necessary
-Work in a correctional environment
-Manage stressful situations
-Assist with grants and budget

Two (2) years of responsible administrative experience and/or a bachelor’s degree in a field appropriate to the assignment from an accredited college or university

Bilingual skills in Spanish/English preferred but not required

Employment is contingent on the selected applicant passing a comprehensive background investigation and drug screening.

This position requires driving or the use of a vehicle as an essential function on the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license records checks. The license must be current, unexpired, and neither revoked or suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.010).

Current State of Arizona employees: In order to be considered for this position, it requires acceptable performance history as demonstrated by not have been issued a letter of suspension or have been involuntarily demoted within one year preceding this job posting close date, and have an overall rating of “meets expectations” or higher on the most recent employee performance evaluation.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:
-Affordable medical, dental, vision, life insurance, and short-term disability plans
-Top-ranked retirement and long-term disability plans
-10 paid holidays per year
-Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
-Sick time accrued at 3:42 hours bi-weekly
-Deferred Compensation Program
-Wellness Plans

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

This position participates in the Arizona State Retirement System (ASRS)

- New membership begins the 27th week of employment
- Immediately vested in retirement contributions
- Defined Benefit

Attention current State of Arizona employees: Please contact our Human Resources Office at employment@azdjc.gov if you are in a different retirement plan than the one indicated above.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request reasonable accommodation such as a sign language interpreter or an alternative format by calling (602)542-9261. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.