EXPOSITION AND STATE FAIR BOARD

Address: 1826 West McDowell Road
Phoenix, Arizona 85007

Salary: $69,000.00 - $71,000.00 Annually

Grade: 22

Closing Date: June 25, 2026

The Business Logistics Coordinator (Administrative Officer III) serves as the operational backbone for executive leadership, utilizing deep institutional knowledge to field daily operational minutia, protect executive strategy time, and optimize elevated event execution. This position acts as the primary
operational air traffic controller for the executive suite, ensuring seamless administrative flow, rigorous compliance with state statutory records and meeting laws, end-to-end contract lifecycle tracking, and proactive accounts receivable coordination.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

• Leadership Logistics & Public Engagement: Coordinates executive calendars for the Executive Director and Deputy Directors; manages the preparation, legal posting, and public distribution of official Board notices per State of Arizona Open Meeting Laws; and triages high-volume public correspondence and handles official records verification/retention and administrative flow.
• Revenue Tracking & Financial Coordination (Accounts Receivable): Manages incoming revenue intake, tracking, and reconciliation; coordinates flat event billing, prepares invoices, and reviews/audits Etix ticketing reports to deliver real-time priority revenue data to leadership while communicating proactively with Accounting.
• Contract Lifecycle Management: Manages the standardized routing, technical review, completion tracking, and accessible retention of all AESF agreements from submission through final signatures
• Cross-Departmental Coordination: Serves as the primary operational bridge between Accounting, Marketing, and the Events teams to clear logistical bottlenecks, streamline workflows, and reduce per-event costs.

Knowledge of:

• Deep institutional knowledge of agency operations;
• State of Arizona Open Meeting Laws and legal posting requirements;
• Official state records retention and verification standards;
• Accounts receivable administration and event billing practices;
• Contract routing frameworks.

Skills in:

• High-volume correspondence triage and administrative infrastructure coordination;
• Advanced executive calendar management;
• Financial tracking, invoice preparation, and box office/ticket auditing platforms (Etix);
• Cross-departmental communication and operational problem-solving.

Abilities to:

• Act as an operational "air traffic controller" shielding leadership from routine daily minutia;
• Clear logistical bottlenecks and streamline workflows across diverse internal teams (Accounting, Marketing, Events);
• Manage a high volume of deadlines under strict compliance timelines.

• AA or BA in related field;
• Minimum of 8 years of deep institutional knowledge in an administrative, operational coordination, or executive support capacity.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona offers a comprehensive benefits package to include:
• Sick Leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life Insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

• Positions in this classification participate in the Arizona State Retirement System (ASRS)
• Please note, enrollment eligibility will become effective after 27 weeks of employment

If you have any questions please feel free to contact Rose Ibe at rose.ibe@azdoa.gov.