The incumbent of this position provides administrative and/or support functions for the LCTCS Payroll Department and the LCTCS Centralized Payroll (Board Office and 12 member colleges) through Banner.

College: LCTCS

Department: Operations

Sub department: Finance and Payroll

Type of Appointment: Full time - Regular

Salary: Will be commensurate with education and experience

Duties and Responsibilities: 
The individual appointed to this position will report to the Payroll Director in assisting with a centralized payroll for approximately 5,000 employees of the Louisiana Community & Technical College System Office, including the 12 member colleges across the state.
• Perform duties of the Payroll Director in their absence.
• Ensure the accuracy and timeliness of state and federal tax reconciliation and filing, as well as year-end W-2 processing
• Develop and maintain procedures and documentation for all areas of responsibility
• Maintain current knowledge of IRS and Social Security Administration regulations and taxation in the states where taxes are filed
• Work with other payroll and financial staff regarding payroll information for specific reporting needs (i.e., budget, reconciliation of payroll bank account and researching of outstanding payroll checks, and other general ledger accounts, etc.)
• Maintain year-to-date tax-sheltered payroll deductions
• Primary for ACH (direct deposit) interface
• Primary for remittance of DOL Quarterly Gross Wages
• Research/correct retirement discrepancies.
• Reconcile payroll liability accounts, stale dated payroll checks and payroll deductions
• Research and resolve payroll issues and generates appropriate adjustments
• Back up to the primary for garnishment, tax levies and child support activities
• Back up for retirement reporting and interface submission
• Assist in preparation of summary payroll reports
• Cross train to perform duties of other payroll staff as necessary
• Perform additional duties as requested by the Payroll Director

The position requires willingness to assist in all areas of payroll operations, as needed.

Required Education: Baccalaureate degree in accounting, finance or business, or related areas.

Required Experience: 
• 7 years professional level accounting experience, payroll experience desired.
• 5 years managerial experience

Required Knowledge, Skills and Abilities:
• Advanced working knowledge and proficiency with a variety of computer word processing, spreadsheet and database software applications; preferably Microsoft Word, Excel, Access, PowerPoint.
• Must be able to work in a fast-paced environment with a demonstrated ability to manage competing demands, as well as an environment with frequent changes, delays and unexpected events.
• Ability to handle information in a sensitive, confidential and professional manner.
• Strong analytical and organizational skills a plus.

Benefits: As a member of the Louisiana Community and Technical College System, LCTCS has an attractive benefits package with a wide variety of benefit options. Benefits offered include retirement, multiple medical insurance options, supplemental insurances (dental, term life, disability, accident, vision, etc.), Tax Saver Flexible Benefits Plan (saves tax dollars on some child care and medical expenses), holidays (14 per year, typically includes longer break at Christmas), generous annual (vacation) and sick leave benefits and Employee Assistance Program. Specific benefits depend on job category, percent effort and length of employment.

Application Deadline: Applications will be accepted and position will remain open until filled. 

Application Instructions: Applicants for this position should submit a cover letter that addresses the outlined responsibilities, a resume, and the names and contact information for three professional/work-related references. *If selected, applicant will be asked to provide a certified copy of transcript prior to final offer.

In accordance with LCTCS Policy #6.036, a criminal history check will be conducted on all new hires. LCTCS participates in the federal E-Verify system for identification and employment eligibility purposes. LCTCS is a State As a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information about the Louisiana Community and Technical College System, visit www.lctcs.edu.