College: Baton Rouge Community College

Department: Finance and Administration

Sub-department: 

Type of Appointment: Full-time - Regular

Salary: 

Baton Rouge Community College is looking to fill an Accounts Payable Accountant position to manage all aspects of AP invoices, reports, and processes.

Duties and Responsibilities: 65%
• Create invoices in Banner for payment of received purchase order invoices, check requests, reimbursements, refunds, invoices, monthly bills, etc. This involves ensuring accuracy, legitimacy, proper authorization, and verification of documentation. This also includes coding the expenditure with the correct classification code and account number.

• Create credit memos in Banner for credits on invoices previously entered.

• Review transaction details to find errors in invoices processed.

• Prepares journal entries to correct invoice errors to be reviewed and posted by Assistant Controller or Controller.

• Create check requests for payment of received invoices and direct payments, which include interagency invoices, miscellaneous non-purchase order requests, etc.
30%
• Responsible for reconciling vendor statements; submits letters to vendors concerning any accounts payable issues and/or problems.

• Compiles and types of special reports, summaries, or replies to inquiries, selecting information from a variety of sources such as reports, documents, correspondence, other offices, etc.

• Composes and types routine correspondence independently using Word and Excel to incorporate financial data. Communicates concisely both orally and in writing to external and internal parties.

• Assists in the preparation of worksheets for reconciliation of various monthly, quarterly, and year-end activities as assigned.

• Responds to requests for information concerning office procedures and coordinates workflow between accounts payable and other departments.

5%
• Perform other duties as directed by the Controller and/or Assistant Controller.

Required Education: Bachelor's degree in Accounting, Finance, or Business Administration

Required Experience: A baccalaureate degree with twenty-four semester hours in accounting.

Training and Education may be substituted:

SUBSTITUTIONS FOR DEGREE AND TWENTY-FOUR HOURS IN ACCOUNTING:
A certified public accountant (CPA) certificate will substitute for the baccalaureate degree with twenty-four semester hours in accounting.

SUBSTITUTIONS FOR DEGREE ONLY:
Six years of full-time work experience in any field may be substituted for the required baccalaureate degree (not the 24 hours in accounting).

Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree (not the 24 hours in accounting) as follows:

A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.

30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.
60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.
90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.
120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.

College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years of full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.

Required Knowledge, Skills, and Abilities:

Required Licenses or Certifications: 

Preferred Experience: 1-3 years of Accounts Payable experience or other general ledger accounting experience.

Preferred Knowledge, Skills, and Abilities: 

Benefits: As a member of the Louisiana Community and Technical College System, BRCC has an attractive benefits package with a wide variety of benefit options. Benefits offered include retirement, multiple medical insurance options, supplemental insurances (dental, term life, disability, accident, vision, etc.), Tax Saver Flexible Benefits Plan (saves tax dollars on some child care and medical expenses), holidays (14 per year, typically includes longer break at Christmas), generous annual (vacation) and sick leave benefits and Employee Assistance Program. Specific benefits vary depending on job category, percentage of effort, and length of employment.

Passing a pre-employment criminal background screen is required as a condition of employment. BRCC is a State As a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.