College: Fletcher Technical Community College

Department: Institutional Advancement & Strategic Initiatives

Sub department: Grants

Duties and Responsibilities: 

• Maintain performance standards and pursue goals, objectives, and activities that promote the mission, vision and value statement of the College.

• Identify grant opportunities, review solicitations for grant proposals, and complete grant submissions for federal, state, local, and foundation grants

• Analyze funding entity program guidelines and regulations to determine Fletcher’s eligibility and fit with the college’s mission; notifies college leadership and key staff/faculty whenever appropriate grants might be available.

• Develop short and long term list of programs to which Fletcher will apply for grants; organizes and leads grant writing teams in fully developing proposals (including narrative and budget development) ensuring that grants meet published criteria, effectively represent college intentions, and attract funder interests.

• Gather and analyze information, demonstrating attention to detail, generates creative solutions in translating data and statistics into graphics for inclusion in proposals.

• Develop, analyze, and evaluate grant budgets for correct calculation of expenditure categories such as salaries, percent of effort, salary adjustment increases, fringe benefits, indirect costs, materials, and equipment.

• Maintain central grant portfolio of grants submitted by and awarded to Fletcher.

• Demonstrate strong ethical conduct and academic integrity in the use of AI.

• Design and implement work flows and procedures; updates grants administration documents/handbooks addressing grant writing, implantation, oversight, compliance, and related policies and procedures.

• Attend technical assistance workshops, webinars, and bidders conferences for grant projects and participates in professional organizations and trainings that are relevant for grant development staff.

• Research institutional and federal funding agency policies and monitors the progress and performance of all grant projects; responsible for ensuring that all implemented grant funded activities and budgets are in accordance with Fletcher policies and funding agency regulations; keep abreast of federal and state legislation and compliance requirements, and recommends policy changes and administrative action to resolve compliance issues.

• Build relationships and maintain communication with internal and external contacts. Point of contact for federal and state program officers, local grant partners, and funding agencies.

• Provide grant-related consultative services and technical assistance to grant managers with the start-up of grant funded projects, developing and delivering training in grant management, and working interdepartmentally across the college to facilitate grant management, compliance with funder’s regulations, and timely submission of performance reports.

• Monitor interventions and programs funded by grants to ensure compliance with grantor guidelines and support audit readiness.

• Evaluate the financial administration of grant programs, including preparation and timely submission of grant applications and reports, development and adjustment of associated budget, coordination of budgeted funds, screening requests for expenditures, and ensuring the timely spending of funds.

• Develop and manage the annual grants budget and forecast.

• Provide support to the Fletcher Foundation related to grant funded activities (developing, writing, monitoring, compliance, accountability, etc.)

• Foster, demonstrate, and actively participate in a culture of mutual respect for students, guests, and co-workers from all backgrounds, perspectives and abilities. Communicate effectively with students, colleagues, and supervisors and utilize appropriate channels of communication within the college community concerning procedures and/or inquiries.

• Attend and participate in scheduled activities, which include graduation, open house/recruiting events as assigned, convocation, and required meetings. Share ideas and information, and work toward common department and College goals.

• Serve on college committees as a member or as chair. Serve on search committees.

• Participate in professional development activities that enhance effectiveness (convocation, LCTCS conference, etc.).

• Represent the college in a manner that promotes a professional and positive image.

• Adhere to College and LCTCS policies.

• Embrace college culture.

• Complete all required assignments prior to deadlines (Fletcher/LCTCS trainings, etc.).

• Perform other duties as assigned.

Required Education: Bachelor’s degree required. An Associate’s degree with at least five (5) years’ work experience may substitute for the Bachelor’s degree.

Required Experience:  Experience in workforce, business, or higher education setting; grants development and grants management; project management and evaluation; managing financial and reporting requirements from federal, state, and local funding sources; developing budgets and performing budget analysis. 

Required Knowledge, Skills and Abilities: Skilled at convening groups and building partnerships with faculty, staff, and individuals from outside the college; knowledge of local, state, federal, and foundation grants; proficiency in word processing, spreadsheet or database and presentation software applications. Must possess strong written and oral communication skills.

Benefits: As a member of the Louisiana Community and Technical College System, Fletcher Technical Community College has an attractive benefits package with a wide variety of benefit options. Benefits offered include retirement, multiple medical insurance options, supplemental insurances (dental, term life, disability, accident, vision, etc.), Tax Saver Flexible Benefits Plan (saves tax dollars on some child care and medical expenses), holidays (14 per year, typically includes longer break at Christmas), generous annual (vacation) and sick leave benefits and Employee Assistance Program. Specific benefits depend on job category, percent effort and length of employment.

Passing pre-employment criminal background screen is required as a condition of employment. Fletcher Technical Community College is an equal opportunity/equal access employer. Fletcher Technical Community College is a State As a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.