College: BRCC

Department: Human Resources

Sub department: 

Type of Appointment: Full time - Regular

Salary: 

Under general supervision, the Sr. Payroll Specialist performs various complex functions in preparing, processing, maintaining, verifying, and reconciling employee payroll records and paying funds to BRCC personnel. The incumbent is also responsible for employee leave administration and reconciliation, including leave for FMLA, Workers’ Compensation, and ADA-qualifying circumstances.

Duties and Responsibilities: Payroll Processing (40%)
• Performs all duties associated with preparing payroll for accurate and timely processing of employee payroll checks, including final paychecks, off-cycle checks, retro-pays, garnishments, recoupments, direct deposit, and leave reconciliations.
• Handles questions regarding paycheck/remuneration, taxes, salary, etc.
• Ensures proper authorization is obtained for all payroll actions and proper documentation is maintained.
• Reviews, monitors, and verifies payroll reports. Works with the LCTCS Payroll Office to ensure all data entry is accurate and timely to ensure successful payroll and minimize errors, overpayments, and failures. Generates payroll reports as needed.
• Communicates with all levels in the organization to ensure accurate and timely payroll information is received.

Timesheet Processing (15%)
• Ensures that all employees’ time has been entered through web time entry and approved for bi-weekly payroll processing.
• Collects, reviews, and accurately enters time from paper timesheets for specific employees for bi-weekly payroll processing within established guidelines.

Recordkeeping (10%)
• Maintains accurate payroll records in Banner, on paper, and electronically.
• Ensures payroll-related documents are provided to the file room for timely filing based upon a rotating annual basis.
• Keeps two years of payroll files on hand at all times (current and one prior year).
• Maintains current payroll policies and procedures manual and forms in conjunction with Louisiana Community and Technical College System (LCTCS) centralized payroll policies, procedures, and forms.
• Updates employee payroll-related data and demographics, i.e., direct deposit, taxes, address, etc., into Banner.

Leave Administration (10%)
• Administers workers' compensation leave processing, leave buyback
• Tracks and monitors employees’ service dates/adjusted leave service dates and calculates corrections to leave accrual as needed.
• Maintains accurate, up-to-date leave information in the HRIS System (Banner) to ensure employee compensation is calculated correctly.
• Manages, maintains, and coordinates leave and pay for Workers’ Compensation, FMLA, and ADA programs.

Compliance & Auditing (20%)
• Provides payroll support for departments and assists in interpreting and applying payroll regulations, policies, and procedures. Consult with employees and supervisors on policies and procedures related to leave options and regulations.
• Advises staff of payroll deadlines and matters related to payroll processing
• Ensures that personnel and payroll actions always comply with federal, state, LCTCS, and BRCC regulations, and policies.
• Maintains and expands knowledge and understanding of existing and proposed federal and state laws/regulations affecting human resource management, particularly those involving payroll matters.
• Audits faculty contracts to ensure accuracy of pay details.
• Maintains approver relationships in Banner
• Researches and analyzes discrepancies and processes appropriate corrections.

Other duties as assigned (5%)

Required Education: Associate's degree in Human Resources, Business, or related field

Required Experience: At least five (5) years of relevant hands-on payroll experience

Two years of relevant payroll experience may be substituted for Associate’s degree

Required Knowledge, Skills and Abilities: Advanced:
• Written and oral communication skills
• Ability to work well with others
• Interpersonal skills and the ability to handle sensitive and confidential information
• Working knowledge of and proficiency with a variety of computer word processing, spreadsheet, and database software applications.

Proficient:
• Organizational & time management skills
• HR best practices and laws/regulations relevant to the payroll profession
• Attention to detail, time management, and organization to ensure accuracy and timeliness

Required Licenses or Certifications: 

Preferred Education: Bachelor's degree in human resources, Business, or related field

Preferred Experience: 7+ years of full-time, hands-on payroll experience

Preferred Knowledge, Skills and Abilities: • Experience with Banner, PeopleSoft, and/or SAP
• Higher Education experience
• Louisiana state service (i.e., employment in a state agency in Louisiana)

Benefits: As a member of the Louisiana Community and Technical College System, BRCC has an attractive benefits package with a wide variety of benefit options. Benefits offered include retirement, multiple medical insurance options, supplemental insurances (dental, term life, disability, accident, vision, etc.), Tax Saver Flexible Benefits Plan (saves tax dollars on some child care and medical expenses), holidays (14 per year, typically includes longer break at Christmas), generous annual (vacation) and sick leave benefits and Employee Assistance Program. Specific benefits depend on job category, percent effort and length of employment.

Passing pre-employment criminal background screen is required as a condition of employment. BRCC is an equal opportunity/equal access employer. BRCC is a State As a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.