About Savills

At Savills New Zealand you will help shape the future of the New Zealand property market. You will do so as a member of a property services firm with an unparalleled reputation for excellence. Globally, Savills has been introducing innovations to market and delivering exceptional service to clients for over 160 years.

About the Opportunity

A unique opportunity exists for a Centre Administrator to join our growing success and become a part of a vibrant working environment. Working within the dynamic WestCity Shopping Centre team, this role will see your provide Customer Service and Administration support for the Centre Management team. This is a fantastic opportunity for an experienced Administrator looking for a 12 month fixed term contract.   

Key responsibilities will include;

• Accountable for the day to day running of ad-hoc and scheduled office and administration duties
• Provide administration support to the Centre Management team
• Be the first point of contact for greeting tenants, visitors and staff
• Answer incoming calls and responding to general enquires
• Maintain the Retailer Public Liability Register
• Collate and enter all monthly sales results and verify results with annual audited sales reports
• Processing monthly purchase orders, receipting invoices and raising monthly billings including utility charges, one-off charges, and direct recoverable charges
• Assisting with monitoring and tracking monthly expenditure in line with the budget
• Management of petty cash including reconciliations.
• Prepare & process documentation for casual leasing bookings and community bookings
• Prepare & process documentation and issuing cards for centre staff car parking
• Assist with preparing reports, presentations and other documentation as needed.  
• Assist with contractor inductions and enquires
• Record, manage and distribute all lost property
• Maintain a high standard of presentation of the reception area and meeting rooms
• Maintain office amenities including ordering and management of stationery and entertainment supplies
• Organise and maintain files, records and databases (both paper & electronic)

What Sets You Apart 

• Previous experience working in an administration or reception role
• Basic accounts experience, with knowledge of accounting software and accounting principles (e.g., invoicing, budgeting, reporting)
• Experience in retail or commercial property industry ideal but not essential
• Advanced interpersonal, communication and customer service skills
• Be proactive, punctual and reliable
• Strong organisational and time management skills
• Intermediate MS office skills

What Sets Us Apart

We actively seek out people who possess that rare mix of work ethic, rock solid integrity and attentiveness to client needs. With Savills your horizons could not be broader, we operate out of over 700 locations around the world and our services cover the full spectrum, from providing strategic advice to managing assets and projects and transacting deals. We value excellence and reward it, we also give back to our communities and provide environmental leadership.

We’d love to hear from You

If you are ready for your next challenge and this opportunity has peaked your interest, we encourage you to apply and potentially begin your journey with us!

To apply please click on the "Apply" button below and complete our online application form.