This Portfolio Scheduling Specialist role is a brand new role supporting a new state government customer account with Kinetic IT– and it’s your chance to shape the way we plan, deliver, and grow from the ground up.

Based in East Perth, as a Permanent ongoing role, you’ll be at the centre of a dynamic portfolio, driving smart resource planning and helping set the pace for successful project delivery. If you love turning complexity into clarity, bringing order to chaos, and getting things done right the first time – we want to hear from you!

Responsibilities will include:

• Design, implement, and maintain resource management strategies that deliver accurate forecasting, effective scheduling, and strong utilisation across the project portfolio, truly owning the role of resource champion.
• Take ownership of continuously improving resource planning tools that provide real-time insights into capacity, availability, and project allocations to make tools work for the wider account needs.
• Build and maintain dashboards that provide clear insights into workforce capacity, portfolio health, and project performance for all stakeholders, turning data into decisions.
• Collaborate closely with Project Managers and people leaders to turn pipeline forecasts into real-world plans, spot risks early, take fast action, and escalate issues to keep projects running smoothly - connecting the dots and keeping things on track.
• Lead onboarding and training of new Project Managers and team members, equipping them with the right tools and processes to hit the ground running and set up for success.
• Ensure projects meet agreed standards through quality checks and run governance processes seamlessly by preparing reports, meeting packs, and action logs to raise the bar on quality and governance.

What you’ll bring to the table:

• A strong background in project scheduling, resource planning, or portfolio coordination—especially in tech or large-scale programs.
• A love for turning data into clear, actionable insights (and dashboards that make decision-making easy).
• Confidence working with stakeholders at all levels—you’re great at building relationships and influencing outcomes.
• A sharp eye for detail and a proactive mindset—you see problems coming and solve them before they land.
• A passion for continuous improvement—you’re always looking for a better, faster, smarter way to work.

About Kinetic IT

Kinetic IT is a leading Australian IT services provider specialising in Intelligent Workplace, Cloud, Cyber Security, Digital Infrastructure and IT Service Management. We are unlocking the potential of technology to enrich lives of Australian communities.

For more than 25 years, we’ve partnered with some of Australia’s most important organisations, helping them deliver essential services relied upon by our communities including government, critical infrastructure, education, law enforcement, defence, emergency services, utilities, and transport.

 Be You, Create the Future

At Kinetic IT, we’re driven by a shared passion for technology, customer success, and community impact.

With over 1,500 talented people working across Australia, we deliver world-class capabilities with a local touch – helping shape the future of tech, here and beyond.

We value individuality and foster an inclusive culture where you’re safe to be your best, real self. We tackle challenges together, celebrate success together, and make sure everyone feels valued, supported, and proud of the work they do.

As an equal opportunity employer, we welcome people of all abilities, backgrounds, cultures, and genders. We’re proud to be an Indigenous and Veteran-friendly employer.

The Kinetic IT Difference

• Growth-focused culture – Formal training, mentoring, vendor exam support, communities of practice and regular development reviews.
• Advance your career – Access new roles via our internal ‘Opportunity Marketplace’ careers hub.
• Flex your work – Hybrid options, flexible hours, mobility and part-time roles (customer needs permitting).
• Celebrate together – Social events, cultural celebrations, end-of-year functions and more.
• Wellbeing matters – Health and wellness resources, tailored leave and support options and EAP access.

 
How To Apply

Work with us as we bring technology to life. Apply today or send your CV direct to careers@kineticit.com.au.

You can learn more about our culture and crew online at kineticit.com.au.