UToledo Careers

Title: Executive Assistant I, John B. & Lillian E. Neff College of Business and Innovation

Department Org: Dean-Business College - 101410

Employee Classification: U1 - Unclassified PSA FT

Bargaining Unit: Professional Staff Association

Primary Location: MC AC

Shift:  1

Job Description:

This Executive Assistant I in the John B. & Lillian E. Neff College of Business and Innovation is responsible for maintaining the Dean’s day-to-day schedule and long-term calendar; preparing and gathering from colleagues across the college and the university, a high volume of meeting and briefing materials; independently initiating and responding to correspondence on behalf of the Dean and Associate Deans with important internal and external stakeholders; completing, distributing, or tracking progress on action items arising from workflows; managing all logistics for travel; directing routine office operations; and serving as an ambassador on behalf of the Dean’s office.

This position will often be the first point of contact for multiple constituencies, including members of the President’s Cabinet, UToledo Deans, Trustees of the University, donors, volunteers, and prospects that are the focus of UToledo’s advancement mission. This position is responsible for providing analytical support, project coordination, and project supervision.

The Executive Assistant I will appropriately navigate highly sensitive and confidential information in cooperation with and for the Dean and Associate Deans. This position will develop familiarity and cultivate professional relationships with senior administrators at the university. Essential to their responsibility is anticipating and troubleshooting routine and unique matters that arise.

Minimum Qualifications:

Qualifications and Experience:
• Bachelor’s degree and one (1) year of progressively responsible administrative or secretarial experience for management, or three (3) years of progressively responsible administrative experience or support in lieu of education.
Skills:
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams) and Adobe Acrobat.
• Ability to download and perform basic analysis of data from University of Toledo databases.
• Ability to handle confidential matters with discretion.
• Strong interpersonal written and verbal communication skills.
• Excellent organizational and problem-solving skills.
• Commitment to customer service and inclusive excellence.
• Ability to work with a diverse group of people at all levels of the organization.

Preferred Qualifications:

Conditions of Employment:

Equal Employment Opportunity Statement:

The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation. 

The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at hrcompliance@utoledo.edu or 419-530-4747 between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request. 

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.