Title: Administrative Assistant 1, College of Law Office of Professional Development
Department Org: Law - Placement - 102170
Employee Classification: H3 - Comm Workers of America FT
Bargaining Unit: Communication Workers America
Primary Location: MC AC
Shift: 1
Job Description:
The Administrative Assistant 1 will support Office of Professional Development initiatives including student career services, alumni engagement, and development. Preparing our students to make the transition from student to practicing attorney, aiding them in procuring legal employment, and engaging our alumni and donors are among our highest priorities. This position serves as the front-line contact for students, alumni, employers, donors, and guests, independently answering questions, assessing issues, advising about next steps, and following up with limited supervision to keep office operations running efficiently. This position must use independent judgment to manage office tasks with limited supervision while using a wide variety of technology.
Minimum Qualifications:
Qualifications/Knowledge, Skills & Abilities:
• Associate Degree in business management, secretarial science, or related field required.
• Six (6) months administrative and/or secretarial experience performing similar duties for an upper-level management position required or equivalent combination of education and work experience.
Communication and other skills:
• Position requires excellent interpersonal skills.
• Position requires excellent work habits and office skills.
• Aptitude for learning new technologies quickly and keeping up with best practices.
• Demonstrated ability to multi-task, flexible, able to manage multiple high priority demands, rearrange priorities as needed, and handle heavy volumes of work with deadlines, all while maintaining exceptional attention to detail.
• Position requires the ability to be accountable for all work, independently set priorities, think critically and successfully communicate both orally and in writing.
• Demonstrated track record of excellence in customer service, student services, and communication.
• Demonstrate initiative, creativity and resourcefulness.
• Demonstrate ability to analyze and resolve issues.
• Demonstrated ability to work independently and with a team.
Preferred Qualifications:
• Bachelor’s degree preferred.
• Functional experience with Student Information Systems (Banner), Microsoft Office suite (Word, Excel, etc.) and other University of Toledo document storage and database systems is preferred.
• Knowledge of FERPA (Family Educational Rights and Privacy Act) and all laws, rules and regulations related to UT policies is desired.
Conditions of Employment:
To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. Pre-employment health screening requirements for the University of Toledo Health Science Campus Medical Center will include drug and other required health screenings for the position.
Equal Employment Opportunity Statement:
The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation.
The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect.
The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at hrcompliance@utoledo.edu or 419-530-4747 between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request.
Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.