Title: Administrative Assistant 2

Department Org: Environmental Services - 108990

Employee Classification: C1 - Classified Full Time HSC

Bargaining Unit: Professional Staff Association

Primary Location: HSC H

Shift:  1

Start Time:  7:00am   End Time:  3:30pm

Posted Salary: 22.70

Float: {bOther1}

Rotate: {bOther2}

On Call: {bOther3}

Travel: {bOther4}

Weekend/Holiday: False

Job Description:

Provides administrative support in a diverse range of functions to support management and facilitates the daily work. Assists in program or departmental direction by relieving supervision of routine and non-routine administrative duties. Provides information, prepares correspondence and reports, maintains calendars, monitors budget expenditures for the department, resolves administrative problems and/or makes recommendations on course of action.

Minimum Qualifications:

Associate’s degree in business management, secretarial science, or related field is required.
o Equivalent combination of education & work experience can be accepted in lieu of required education.
• At least one (1) year of recent secretarial experience; at a higher level preferred.
• Knowledge of organizational procedures and operations and the ability to analyze and make recommendations.
• Knowledge of general office practices and procedures.
• Knowledge of the methods, principles and techniques associated with research, data collection and report writing.
• Knowledge of generally accepted accounting practices and procedures and the procedures and practices of preparing and controlling operating and capital budgets.
• Knowledge of contract development, administration, and monitoring, as required.
• Knowledge and ability in the use of computers and peripheral equipment such as printers.
• Ability to analyze and interpret data and write reports.
• Ability to deal tactfully and equitably with people and to effectively communicate.
• Ability to use personal computers and applications necessary to collect and analyze data and access and produce budget and procurement documents and changes.
• Ability to effectively communicate and carry out written and/or verbal instruction, detail oriented and accurate.
• Ability to attend meetings.
• Organizational skills, communication skills, and ability to multi-task.
• Manage confidential information and always maintain confidentiality, including FERPA, HIPAA or any other confidentiality requirements/policies.
• Ability to learn and use any University employee information and financial information systems required.
• Typing skills and accuracy of at least 60 WPM (test may be administered)
Preferred:
• Advanced computer skills required including Word, Excel, PowerPoint, Outlook and One Drive. Experience with scheduling, calendars, and e-mail required. Experience with Access, SurveyMonkey and Sign-Up Genius, Microsoft Forms or comparable preferred.
• Knowledge in general office procedures/practices in a healthcare setting preferred.
• Experience with Symplr or another electronic payroll preferred.

Conditions of Employment:

Equal Employment Opportunity Statement:

The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation. 

The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at hrcompliance@utoledo.edu or 419-530-4747 between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request. 

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.