As a departmental administrative assistant, you will support student needs, promptly responding to their questions. You will support departmental leadership and the office of academic services with various initiatives and ongoing collaborative projects. You will manage correspondences with department leadership, including reading and directing mail, composing communications, and organizing files. You will maintain department leadership calendars and schedules, gather information to complete paperwork and travel arrangements for all visiting alumni and professional mentors, and greet visitors, directing them as necessary. You will also support classroom, extended learning opportunities (ELOs), and workshop scheduling. Likewise, you will assist with building preparation for SCAD Day, acting as the main point of contact for the physical resources department.

In this role, you will manage supply orders and equipment maintenance, collaborate with housekeeping and physical resources to ensure buildings are student ready, and support the continuous display of outstanding student work. You will coordinate with the communications team to assist with the end-of-quarter photo documentation for outstanding student work. You will also oversee meetings, prepare agendas, reserve spaces, and record and transcribe meeting minutes. You will coordinate quarterly report submissions from faculty, create drafts for leadership approval, and remind faculty about end-of-quarter deadlines, including the submission of syllabi, faculty comments, and final grades. 

The successful will demonstrate excellent written and verbal communication and organizational skills. They will be able to manage multiple priorities simultaneously and will display an extreme commitment to professionalism, honesty, and integrity.

Minimum Qualifications:    

• At least one year of related professional experience
• Computer skills including Microsoft Office Suite and Banner or a similar database 

Preferred Qualifications:      

• Bachelor’s degree
• Successful work experience in an academic environment

Certificates, licenses, and registrations:  

• Valid driver’s license

Travel Required:  

• Less than 10%

Work Hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.       

ADA Tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.