Department Summary:
Drake University's Office of Registrar is responsible for the accuracy and integrity of all student records. The Office carries a list of responsibilities, including maintaining student records, producing student transcripts, evaluating transfer credits, providing degree and enrollment verifications, to name a few.
The Office serves both current, future, and former Drake students and partners with offices across the institution. We are a highly collaborative team focused on Drake's mission.
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Job Duties:
Graduation Eligibility & Degree Clearance (20%): Manages all activities related to graduation eligibility and graduation clearance, including the senior petition, monitoring graduation dates and progress to degree, and graduation application process, determining Latin honors, coordinating with the college and school offices on degree clearance, awarding degrees, and printing and distribution of diplomas. Submits degree verification files to the National Student Clearinghouse. - (Essential)
Degree Audit Management (20%): Leads the University's use of the degree audit evaluation system, including oversight of processes and policies around degree audit curriculum maintenance, substitutions, and waivers. Responsible for developing reporting from the audit system to support progress to degree tracking. Coordinates with the Student Records Systems Coordinator on audit programming, data entry, and troubleshooting. Develops enhancements of the system to support constituent use. - (Essential)
Student Academic Record Management (20%): Oversees modifications to students’ academic records including, change of record requests, graduation date changes, catalog updates, and reconciliation between students’ academic record and graduation records in Banner. Manages and maintains the Change of Record form and ProcessMaker workflow. - (Essential)
NCAA Eligibility (15%): Oversees the NCAA athletic eligibility and degree completion process, including assisting with the creation and maintenance of the degree evaluation checklists and the creation of processes and policies to ensure NCAA athletic eligibility and timeliness to degree completion. Works closely with the Coordinator of Athletics Eligibility and Student-Athlete Academic Success to maintain accuracy of degree evaluation checklists. - Essential
University Commencement (10%): Manages all student-related commencement activities, including student communications, the Commencement and Program RSVP process, production of the commencement program, ceremony attendance, student procession, diploma covers, etc. Assists the Registrar in the planning and execution of the University’s commencement ceremonies, including coordination with university departments and offices, external vendors, faculty, and guests. - (Essential)
Administrative Responsibilities (5%): Provides general student record management support (e.g., registration, transcripts, enrollment verifications) and serves on committees and task forces as appropriate. Presents best practices information via a variety of standing meetings and receives feedback from the community about their needs, charges projects and enhancements. Responsible for configuration and maintenance of relevant functions related to information systems (e.g., banner, graduation application, commencement RSVP form, change of record form, and degree audits). Works with ITS and others to implement new and modified functionality of information systems. Communicates effectively with vendors as needed to help solve an issue, analyze needs for enhancements, or evaluate new products for technical fit with Drake systems. - (Essential)
Communication and Training (5%): Creates and maintains necessary communications, trainings, workshops, website updates, etc. related to areas of responsibility. - (Essential)
Misc. (5%): Performs other duties as assigned. - (Essential)
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