Department Summary:

The Office of Finance includes Student Accounts, Accounting/Accounts Payable/Procurement, Budgeting, Endowment, and other Finance functions, along with the Financial Aid Office.

Job Summary:

Drake University seeks qualified applicants for the Accounts Payable Supervisor. Reporting to the Associate Controller, this position is responsible for the full-cycle accounts payable process, ensuring timely and accurate processing of invoices and payments. This includes invoice verification, coding, documentation review, payment execution (checks, electronic transfers, etc.), and vendor relationship management. The Supervisor actively seeks process improvements to enhance efficiency and accuracy, including identifying automation opportunities. This role also involves month-end close activities, such as preparing accruals, reconciliations, and reports. The position assists with financial reporting, including 1099-MISC reporting and audit requests.
Upon successful completion of the onboarding process and ongoing satisfactory performance, a hybrid work arrangement may be available (pursuant to Drake’s Customized Work Arrangement policy).

Minimum Qualifications:

• High School Diploma or equivalent required.
• 3+ years of experience in accounts payable or related role.
• Solid understanding of basic accounting principles (debits, credits, accruals, etc.) and accounts payable processes.
• Proficiency in Microsoft Excel and general computer skills.
• Strong attention to detail, analytical skills, and the ability to work independently.
• Excellent organizational and time-management skills to manage multiple tasks, prioritize effectively, and meet deadlines, especially during month-end close.
• Exceptional communication skills, with the ability to interact with internal units as well external vendors.

Preferred Qualifications:

• Associate's or Bachelor’s degree in Accounting, Finance, or related field.
• Experience with Ellucian’s Banner or similar ERP systems

Job Duties:

• 70% - Manage the full cycle accounts payable process, ensuring timely and accurate processing of invoices and payments. This includes invoice verification, coding, and documentation review. Oversee the preparation and execution of payments, including checks, electronic transfers, and other payment methods. Ensure timely and accurate payments to avoid late fees and maintain good vendor relationships. Continuously evaluate and improve accounts payable processes to increase efficiency and accuracy. Identify opportunities for automation and streamlining (Essential)
• 10% - Participate in month-end close activities, including preparing accruals, reconciliations, and reports related to accounts payable. Ensure accurate and timely completion of these tasks. (Essential)
• 5% - Assist with the preparation of financial information including IRS Form 1099-MISC reporting, annual audit requests, and other accounts payable reporting. (Essential)
• 5% - Implement and enforce internal controls to ensure the integrity of the accounts payable process and compliance with company policies and procedures. This includes maintaining proper documentation and audit requirements. Assist in the administration, maintenance and IT testing of the accounts payable systems, including troubleshooting issues and working with IT support. (Essential)
• 5% - Serve as the liaison for accounts payable questions and issues communicating effectively with internal and external stakeholders, including vendors, University constituents, and management while fostering a positive and productive work environment.
• 5% - Perform other duties, as assigned.