About us…
Since 1992, Device Technologies has been dedicated to improving patients’ lives through leading edge technology and services, supplying hospitals and healthcare professionals with high-calibre medical solutions from around the world. Over 30 years, Device Technologies has developed a reputation for the quality, dedicated service and ongoing support provided by our people. With HQ in Sydney, the company continues to grow, representing over 200 trusted brands, and employing over 1000 highly skilled staff located across Australia, New Zealand and Asia.
Geared towards optimal performance, our culture is built on empowering our people to achieve their goals, aligning with wider business objectives. We focus on productivity, continuous improvement, career development and leadership nurturing to foster a superior workforce.
The opportunity…
We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will be responsible for managing daily office operations, supporting the team with administrative tasks, and ensuring smooth coordination of internal and external activities. This role offers a unique opportunity to be involved in a wide range of office functions, including travel arrangements, regulatory documentation, and recruitment coordination.
Key Responsibilities:
- Manage daily office operations that include coordination of meetings, events and appointment schedules.
- Sufficient office supplies and regular maintenance of office equipment
- Maintain accurate and up-to-date records of administrative files.
- Communicate and liaise with suppliers, vendors, and clients on matters related to administrative activities.
- Facilitate travel arrangements for team members attending conventions, congresses, training sessions, and other events.
- Assist in the preparation of documentation required for regulatory compliance.
- Handle sensitive information with discretion and adhere to data privacy and confidentiality policies.
- To perform basic administration in SAP system for related sales activities, customer information and reports.
- Liaise with regional/HQ team on the traveling arrangements for hotel, flight, transport & refreshment arrangement for conferences.
- To coordinate the interview arrangements for local staff hiring and engage with HQ T&A team to facilitate the submission of the required documents and issuance of the offer letter (LOA) for the shortlisted candidates.
About you...
At Device Technologies, we succeed through our commitment to four key values:
Delivering Innovation – We encourage and reward fresh ideas and are committed to supporting our people to make change.
Seeking Collaboration – We support each other in our combined mission to help others achieve their goals.
Taking Ownership – We believe in equipping our people to take responsibility and accountability in their roles and trust them to get the job done.
Practising Good Business – Our success is built on a mix of intuition and experience and we foster an environment where all voices are heard and nobody is afraid to make mistakes.
Our ideal candidate for this role aligns with these values.
Experience required:
- An administrative assistant needs to be organized and can handle multiple tasks efficiently.
- Attention to detail, familiarity with industry-specific terminologies and an understanding of regulatory requirements are essential.
- At least 2 years’ experience in general office administration, experience in sales administration is preferred.
- Bachelor’s degree in business
- Strong interpersonal and communication skills
- Demonstrated competence in MS Word, Excel and PowerPoint;
- Valid work rights in The Philippines.
Interested?
To apply for this opportunity, please click on the 'apply' button to be redirected to our candidate application portal.
At Device Technologies we are motivated by the opportunity our equipment provides to change people’s lives. We have a clear vision to ensure all our people feel valued and respected, can be themselves and can flourish as contributors to the success of our business.
Our promise is all qualified applicants will receive consideration for employment without regard to diversity of race, gender, sexual orientation, religion, ethnicity, disability, age and all the other wonderful characteristics that make us different.
Please note: Device Technologies will undertake pre-employment checks via our accredited background check provider for the successful candidate to ensure that Device Technologies is meeting legislative obligations and the information a candidate provides is accurate. For all roles, an offer of employment will be subject to the following pre-employment checks: identity check, reference checks, right to work in location (checks for visa holders), police integrity. By proceeding and applying for the role, you acknowledge our hiring process and agree to undertake the required pre-employment checks if successful.
It is also a mandatory requirement for certain roles within our organisation, where the successful applicant may be required to present certifications and/or vaccinations status as per role requirements. Evidence of certificates or vaccination status will be requested during the interview process by management to qualify fit for role and prior to any offer.
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