#534094 Administration Officer

Clinical Information Department  

Calvary Mater Newcastle

Fixed Term, Part Time

• Fixed Term, Part-Time (56 hours per fortnight)
• Salary Classification: Admin Officer, Level 3, Year 1-2.
• Remuneration: $34.46-$35.54 per hour + superannuation + annual leave loading + salary packaging options.

About the role

An exciting opportunity is available for an enthusiastic, motivated individual with high attention to detail to join our friendly Clinical Information department team on a part-time basis. The role is predominantly responsible for the collection, preparation, scanning and quality checking of patient health information ensuring it is readily accessible to clinical staff to support effective treatment, care and decision-making

The Administration officer plays a vital role in maintaining the integrity of medical records liaising with internal and external departments. The role is required to learn and work with multiple electronic systems and medical record formats whilst maintaining strict patient privacy and confidentiality. Staff are required to rotate across different positions in the department and will need to become skilled in multiple areas of functioning. The role provides opportunity to upskill and advance as NSW health transitions in to Single Digital Patient Record (SDPR)

Key Responsibilities

• Assist in providing comprehensive administrative and records management support services.
• Ensuring documentation from the most recent episodes of care are available, prepped in a timely manner to support Digitised medical record scanning
• Operating scanning equipment in line with established guidelines to convert paper documents into accessible digital images in an accurate and timely manner
• Conducting quality control checks on both prepped and scanned documents to ensure scanned records are complete and of high-quality.
• Managing records, which includes retrieving, filing, tracking, and maintaining paper-based medical records
• Ensure accurate and timely data entry in to the i.PM Patient Administration system.

Learn more about our community and services here!

About you:

• Demonstrated experience working in a Medical Record Department or in a hospital administrative role with the responsibility of maintaining patient records in paper and electronic formats
• Demonstrated attention to detail in all aspects of work and ability to work independently, as part of team and to function in and promote a multi-disciplinary team approach

• Excellent time management and organisational skills in order to effectively process high volume workload, to meet deadlines and flexible in approach to work
• Demonstrated computer literacy including use of patient administration systems and Microsoft Office
• Knowledge of privacy and confidentiality and information security requirements as they apply in a hospital setting
• Knowledge of medical terminology and willingness to develop skillset   
• Effective written and verbal communication skills with a professional telephone manner, and an ability to clearly and coherently convey relevant information to all stakeholders, both internal and external 
• Flexibility in a changing work environment with an openness to changing processes and procedures

For further information please contact Libby Knight, Clinical Information Department Supervisor, Clinical Information Department on email: elizabeth.knight@calvarymater.org.au . 

WHY JOIN US?

CMN is an Affiliated Health Organisation providing services to both public and private patients primarily from the Hunter New England area. Current employees of NSW Health can request to have various leave entitlement balances transferred to CMN on commencement. Leave types may include but not limited to Long Service Leave, Annual Leave and Sick Leave. Applicants are encouraged to discuss this with the Convenor for further information. Working at CMN gives you access to a great range of benefits:

• Fitness Passport. 
• Gender Neutral parental leave
• Annual Leave Loading at 17.5 %
• Superannuation contributions at 11.5%
• ADO's each month (for full-time employees)
• Novated leasing available for eligible employees
• 4 weeks annual leave (pro-rata for part-time employees)
• Employee Assistance Program (EAP) for staff and family members
• Generous Salary packaging options that reduce your taxable income and increase your take-home pay!

WHY NEWCASTLE, NSW?

Newcastle is a thriving city surrounded by magnificent natural scenery. Cosmopolitan and compact, we enjoy all the benefits of a global smart city including world class services and facilities, top-tier education and employment opportunities, all with an average commute time of 15 minutes. Discover inspirational living in a vibrant city that will inspire and delight. Visit Imagine Newcastle, here!

HOW DO YOU APPLY?

• Click ‘Apply for Job’ and follow the prompts. As part of your application, you will be asked to:
• Create a profile in our Calvary People Platform (if you are not an existing user)
• Attach a current resume.
• Provide a written response to four (4) selection criteria.
• Cover letters are optional (1-2 pages max.)

Please note: Only the criteria in the application needs to be addressed, however you’ll be assessed against the full list of Essential Criteria located within the attached Position Description.

As we serve the community across Home, Virtual and Residential Aged Care, Retirement Living and Hospitals, one thing sets us apart. Care from the heart. If this sounds like you, apply for a role with Calvary today.

Please note the following:

• As part of the application process, you will be required to complete pre-employment checks which may include, but is not limited to reference checks, work rights and criminal history check to ensure suitability for the role.
• You will be required to provide evidence of immunisation as required for your role.