Job Summary

ECTC is seeking an Administrative Assistant II, working title: Logistics Clerk to manage all aspects of shipping and receiving for postal and parcel, and maintain accurate records of college assets.

Job Duties:

Responsibilities will include but are not limited to:

• Tags new equipment upon receipt, enters items into the inventory management system, and produces asset management data annually; continuous involvement in the relocation of assets.
• Timely and accurate delivery and retrieval of mail and parcels; meter outgoing mail; print shipping labels; maintain accurate shipping records; inspect incoming parcels for damage.
• Process and deliver bulk mail to USPS; knowledgeable of bulk mail procedures/policy
• Assist with document shredder bins/pickup.
• Unlock office and classroom doors and turn on lights on campus; retrieve keys from drop box.
• Responsible for US & State Flags condition and position.
• Update the space management system by routinely reviewing and updating room records in Archibus software.
• Manage and oversee surplus inventory disposal and post surplus items on GovDeals.com auction website.
• Complete safety walk-through inspections for fire suppression systems, associated water risers, fire/security alarm panels and AED machines on a weekly basis; report concerns to Safety Operations Manager.
• Monitor door access database for campus safety and efficiency; knowledgeable of software to adjust building/door schedules as needed.
• Responsible for two-way radio locations, condition, and replacement.
• Issue and maintain parking passes.
• Inventory and restock paper around campus.
• Assist Safety Officer with campus events with barricades and directional signage.

Minimum Qualifications:

Associates Degree and 2-years experience or high school diploma and 4-years experience. 

Preferred Qualifications:

Additional Skills Requested:

Successful candidates should demonstrate:

• Knowledgeable of database systems and records maintained electronically
• Strong problem-solving skills are required.
• Strong interpersonal communication and relationship-building skills.
• Independent self-starter with attention to detail; ability to organize workload, adapt quickly to change and deliver under deadline pressure.

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.