Title: Payroll Manager - #ARS00929

State Role Title: Financial Services Spec II

Hiring Range: Starting salary $85,000 to low $100,000s commensurate with experience

Pay Band: 5

Agency: Dept for Aging & Rehab Svcs

Location: Aging & Rehab Svcs

Agency Website: https://www.dars.virginia.gov/

Recruitment Type: General Public - G

If you want to work with forward-thinking and innovative agency that is committed to ensuring that individuals with disabilities have opportunities to compete for and enjoy high quality employment, then DARS is the place for you!

Job Duties:

The DARS Financial Division supports the Agency’s mission by providing quality financial management through Budget, Grants, Accounts Payable, Accounts Receivable, General Accounting, Financial Reporting, Payroll and Compliance services for DARS and the Disability Service Agencies (DSAs). Financial services are delivered while being good stewards of the taxpayer’s dollars entrusted to DARS and the DSAs and in accordance with policies, procedures, and regulations.

We are seeking a proven, innovative, solution-oriented, customer-focused leader to serve in the role of Payroll Operations Manager. In this position, the Payroll Operations Manager will lead a team of Payroll Accountants and will be responsible for relationship management, directing the team’s long-term strategic planning, daily activities, by ensuring accurate and timely payroll disbursements, and oversight for agency-wide payroll operations for the DSAs, policy compliance, ensuring payroll processes adhere to Commonwealth Accounting Policies and Procedures, IRS regulations, and other authoritative agencies to support the agency’s mission.

As a member of the DARS Finance leadership teams, this position serves as point of contact with the Department of Accounts and Human Resources; and must be a strong leader who is analytical, methodical, and experienced in payroll administration, is willing to challenge the status quo while championing the mission and culture of DARS by communicating effectively and timely with agency leadership, DARS administrative staff, contract administrators, collaborating with employees, and all other stakeholders on payroll related issues/requests.

Minimum Qualifications:

The ideal candidate will have:

Knowledge/Experience -

• Proven Leadership skills in problem-solving, relationship-building, communication, and strategic planning in fiscal, payroll and accounting activities and their adaptability to agency, state and federal guidelines concerning accounting and finance operations.
• Working knowledge of Generally Accepted Accounting Principles with the demonstrated ability to implement them to a variety of agency fiscal needs. 
• Experience working in an automated environment.
• Demonstrated ability in all payroll related areas to include but not limited to healthcare/benefits, special payrolls, garnishments, vouchers related to payroll/suspense account activity, retirement/VNAV/VRS requirements and taxes.
• Demonstrated ability to manage multiple functions, to analyze/interpret and apply financial regulations, accounting methods, policies, and procedures; to meet deadlines; to analyze and solve complex problems; to prepare complex spreadsheets, financial reports, and statements; and to work in an automated environment.

Skills/Abilities -

• Interpersonal and communication skills and the ability to work effectively and exercise a high degree of diplomacy; discretion and collaboration in dealing with a variety of stakeholders at all levels.
• Skilled in the use of Oracle (or similar financial software database).
• Ability to plan, direct, organize/prioritize, and coordinate the work of professional personnel.
• Microsoft 365 - Proficient with Excel (pivot tables, vlookups, macros, etc.) for efficiency in extracting data, data manipulation, and analyzing data.
• Ability to provide sound guidance and direction to agency leadership.
• Ability to provide exceptional customer services and service delivery to assist agency personnel in resolution of payroll related questions.

Additional Considerations:

Certified Payroll Professional

Special Instructions

• This has been designated a sensitive position under Va. Code § 2.2-1201.1.
• A fingerprint-based criminal history check will be required of the finalist candidate.
• The selected candidate must complete a Statement of Personal Economic Interests as a condition of employment (Va. Code § 2.2-3114).

Reasonable accommodations are available to persons with disabilities during the application and/or interview processes per the Americans with Disabilities Act. Contact recruitment@dars.virginia.gov for assistance.

Minorities, Individuals with disabilities, Veterans, Americorp, Peace Corps, and other National Service Alumni are encouraged to apply.

To Apply:

Equal Opportunity Employer State applications will only be accepted as submitted online by 11:55 p.m. on the closing date through the Commonwealth of Virginia’s New Recruitment Management System. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. PageUp will provide you with a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information:

Name: Human Resources

Email: Recruitment@dars.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.