Title: Meetings Coordinator

State Role Title: Meetings Coordinator

Hiring Range: competitive

Pay Band: UG

Agency: Virginia State Bar

Location: Virginia State Bar

Agency Website: www.vsb.org

Recruitment Type: General Public - G

Job Duties

The Virginia State Bar (VSB) has an immediate opening for a driven individual who will provide a range of administrative and logistical support services for several volunteer groups including the Young Lawyers Conference, Professionalism for Law Students Course program, five legal practice sections, and other groups as assigned. This position requires occasional evening and weekend work, as well as some state-wide travel.

Key Responsibilities:

• Liaise with chairs of various committees and sections of the bar to develop and execute programs, meetings, and events.
• Coordinate all logistical aspects of meetings and programs, including scheduling, venue selection, catering, audio-visual needs, and other specifications.
• Collaborate with volunteers to prepare and/or update meeting and program materials and secure speakers.
• Collaborate with the Communications Department to promote events, publish newsletters, and generate other forms of publicity.
• Ensure compliance with all relevant laws and regulations, including the Virginia Freedom of Information Act for qualifying groups and continuing legal education requirements for some VSB-sponsored courses.
• Develop and manage budgets.
• Provide on-site support for meetings and programs.
• Maintain detailed records of meetings and events and implement feedback to improve future events.

Minimum Qualifications

The successful candidate will have a bachelor’s degree, experience with meeting planning and execution processes, and excellent organizational, customer service, and communication skills. Experience working in a legal or professional association is a plus. He/she will demonstrate the ability to problem solve and use good judgment, multitask, and work independently and collaboratively in lead and supporting roles within a team. He/she will also be detail-oriented, dependable, flexible, self-motivated, proficient with computer software and applications, and comfortable working under pressure with tight deadlines in a high-profile environment. Successful completion of a criminal background check is also required.

Additional Considerations

None

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

DO NOT COMPLETE A STATE APPLICATION. Please send cover letter and resume to: hr@vsb.org.

Contact Information

Name: VSB HR office

Phone: 804-775-0500

Email: hr@vsb.org