Title: Accounting Specialist
State Role Title: Financial Services Spec I
Hiring Range: $22.71 hr. to $36.90 hr.
Pay Band: 4
Agency: VA Dept of Transportation
Location: Hampton Roads District Office
Agency Website: www.virginiadot.org/jobs
Recruitment Type: General Public - G
Job Duties
This position is an hourly position. Hourly employees may not work more than 29 hours per work week/per month on average over the course of a year and are limited to 1,500 hours within a 12-month period. No State benefits are provided.
The Virginia Department of Transportation (VDOT) Hampton Roads District is seeking an Hourly Accounting Specialist. As an Accounting Specialist you will Ensure accuracy of all financial transactions posted into Cardinal. Provide internal and external customers with financial services. Prepare accounting work papers, financial statements and other financial reports. Perform full range of accounting functions in accordance with GAAP, federal, state, and VDOT policies and procedures. Advise users on VDOT policies and practices. Support other accounting functions and projects as assigned. Respond to inquiries and provide excellent customer service.
Core responsibilities for job & position:
Research, analyze and report on financial transactions or customer files as needed or requested. Assist in maintaining policies and procedures. Perform other administrative or special project related duties as requested.
Exhibit professionalism and courtesy in all interactions with internal and external customers. Assist customers in resolving billing and collection issues. Provide guidance and direction to VDOT staff.
Ensure account receivables for the district are processed appropriately. Review monthly reports to monitor collection processes and work with customers to facilitate payments, provide requested documentation and explain processes as needed.
Review and revise standard operating policies for audit and financial reporting to ensure effectiveness and compliance with established requirements, providing required updates to Manager for review and approval.
Develop and perform compliance reviews on accounting transactions and documents to ensure work units operate within VDOT and State policies and procedures. Ensure accounting activity is performed in compliance with applicable VDOT and DOA policies and procedures. Organize and prioritize incoming accounting items. Audit, review and organize flow of accounting data submitted from VDOT sections. Ensure payments have the necessary documentation for processing.
Prepare accounting work papers, financial statements, and other financial reports.
Required skills for job & position:
• Ability to perform complex and detailed cost analysis and reconciliations.
• Skill in providing and promoting excellent customer service and financial support to internal and external customers.
• Ability to work independently.
• Ability to research, reconcile, analyze, and evaluate financial data and resolve problems.
• Skill in using computers and software applications to include automated financial systems.
•Ability to gather and analyze data and prepare technical financial reports.
Minimum Qualifications
• Skill in handling multiple tasks simultaneously and organizing work to meet deadlines.
• Knowledge and experience with GAAP.
• Skill in communicating with internal and external customers to explain financial data in understandable terms.
• Knowledge of accounts payable, general ledger and accounts reconciliation.
• Skill in working with detailed numerical data.
Additional Considerations
• Experience with fund accounting and governmental accounting.
• Experience developing and delivering technical guidance on fiscal matters.
• Professional experience in Accounting, Business Administration, or related field desired.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Fingerprint-based criminal history background check, DMV driving record check, references, and work history will be required prior to employment. Valid driver’s license required.
Position is designated as essential and, as such, will be required to work outside normal hours, weekends, and holidays during emergency situations which may include but are not limited to inclement weather, disaster response and emergency operations. Travel may be required.
VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.
Contact Information
Name: David Keesee
Phone: 757-956-3291
Email: David.Keesee@vdot.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.