Title: Assistant Manager of VIP - P0042

State Role Title: Training & Instruction Manager I

Hiring Range: $80,000 - $90,000

Pay Band: 5

Agency: Department of General Services

Location: Patrick Henry Building

Agency Website: www.dgs.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Department of General Services/Division of Purchases and Supply is seeking an Assistant Manager of VIP to support their mission, goals, and objectives through expanding the sphere of knowledge of Virginia Public Procurement among the workforce as well as promoting and developing learning opportunities for professional procurement officers.

The primary responsibility of this position is to serve as project manager for the Virginia Contracting Associate (VCA) and Virginia Contracting Officer (VCO) Certification Programs as well as assistant to the manager of the Director of the Virginia Institute of Procurement. Another responsibility of this position is to design and develop plans, text, graphics, multimedia animations and simulations, test, or assessment instruments for use in instructor-led or asynchronous e-learning courses and integrate these into a final course deliverable or deliverables utilizing a variety of adult learning methods and e-learning and digital marketing and design software. This position works primarily independently, with senior leadership, and/or with a team of subject matter experts (SMEs) within the division and with cross functional teams within the department and other agencies. In addition, this position provides end to end coordination of training programs, trainers, and materials for assigned programs.

The selected candidate will serve as technical support/multimedia director for the DGS/DPS Forum statewide conference and will serve as webmaster for the update and maintenance of the VIP and Forum websites This position acts as senior LMS administrator for VIP programs and is responsible for Virginia Contracting Certification ladder course scheduling, to include trainer selection and training, and maintenance, including periodic curriculum reviews.

This position will be located in Richmond, Virginia and must report on-site. This position is eligible for a hybrid telework schedule (telework up to 2 days/week) upon completion of an approved telework agreement.

DGS offers excellent health benefits at affordable pricing, pre-tax spending accounts, paid life insurance, paid Short and Long Term Disability benefits, paid holidays, vacation, and other leave benefits, wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching. DGS is a qualifying employer for the Public Student Loan Forgiveness Program.

Minimum Qualifications

• Demonstrated proficiency with Microsoft Office, Adobe Creative Suite, and a working knowledge of Articulate products or similar
  eLearning software in the development of online training.
  
• Demonstrated proficiency in marketing tools including digital marketing schedule and design is essential to this position.
  
• Considerable knowledge of and experience with training processes, training delivery methods, classroom/virtual classroom
  management techniques and the management of technology resources.
  
• Excellent project management, time management, and organizational skills and the ability to manage multiple projects and project teams.
  
• Excellent verbal and written communication skills.
  
• Strong attention to detail, critical thinking, and analysis skills.
  
• Proven facilitation, coaching and presentation skills.
  
• Excellent customer service skills.
  
• Demonstrated ability to work effectively with all levels of management, staff, customers, and vendors to maintain cooperative and effective working relationships.
  
• Demonstrated ability to make sound, independent judgments while knowing when to seek guidance from senior management.
  
• Experience developing training using proven instructional design techniques and practices to provide courses that adhere to accepted quality standards such as those of the ATD certification institute, International Association for continuing Education and Training or other accepted bodies.
  
• Experience applying best practices and knowledge of instructional design and adult learning theory to the strategy, design, and
  delivery of online and blended programs:
  
• Considerable experience in instructional and educational technology design, multimedia technology and new learning technologies.
  
• Experience analyzing needs, designing, developing, and facilitating both instructor-led and e-learning solutions.
  
• Experience providing technical support/troubleshooting for technology systems used in course design and as it relates to course setup, course instruction and live meetings.
  
  

Additional Considerations

• Experience related to training in technology instructional design, educational technology, educational program leadership, and/or training
  administration and presentation skills.
  
• Experience working with web design and digital marketing.
  
• Experience with LMS administration.
  
• Experience with conference/event planning.
  
• Experience in assessment design and development is desirable.
  

DGS offers excellent health benefits at affordable pricing, pre-tax spending accounts, paid life insurance, paid Short- and Long-Term Disability benefits, paid holidays, vacation, and other leave benefits, wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching. DGS is a qualifying employer for the Public Service Loan Forgiveness Program.  

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

The selected candidate must pass a criminal background check.

Applicants that indicate they have preferential hiring rights in the form of a yellow form or blue card must submit these to our office prior to the closing of the posting, in accordance with DHRM policy 1.30. Please note that only current and former employees of the Commonwealth of Virginia that will be or have been laid off are eligible for preferential hiring rights.

Sponsorship will not be provided for this position now or in the future. Confirmation of eligibility to work will be required at time of hire.

Notice: DGS will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

Fax, e-mail or mail applications will not be accepted. The online state application must contain all required information and fully respond to questions to be considered for this job opportunity. For assistance or computer access, please visit your local Virginia Employment Office or contact our office jobs@dgs.virginia.gov or 804-786-3910.

Applications will be accepted until a suitable pool of candidates is received. After 5 business days, this position may be closed at any time.

The Virginia Department of General Services is an equal opportunity employer. Minorities, individuals with disabilities, Veterans, and individuals with AmeriCorps, Peace Corps, and other national service experience are encouraged to apply.

Applicants in need of accommodation during the application and/or interview process may contact DGS at 804-786-3910 for assistance.

Contact Information

Name: Department of General Services

Phone: 804-786-3910

Email: Jobs@DGS.VIRGINIA.GOV

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.