Title: Fiscal Tech/ Mail Processor
State Role Title: Admin Office Specialist III
Hiring Range: Hourly Wage starts at $16.00 (wage to commensurate with experience)
Pay Band: 3
Agency: Dept of Wildlife Resources
Location: Dept of Wildlife Resources
Agency Website: www.dwr.virginia.gov
Recruitment Type: General Public - G
Job Duties
Open incoming mail. Separate by transaction type. Insure all sensitive information is redacted from paperwork. Enter checks, money orders and cash into the Departmental PRS/EGOV (Go Outdoors VA) paperwork processing system. Scan all associated documents. Use agency Scan Fix program to repair any scan errors. File documents according to transaction types in appropriate file storage boxes.
Accounts Payable – Demonstrate knowledge and understanding of agency accounts payable policies and procedures to include the Virginia Prompt Payment Act. Receive, verify and reconcile invoices to Cardinal receiver performing data entry. Review charges and distributions for appropriateness and accuracy. Ensure documentation has appropriate signatures, approvals, and all required documentation.
Accounts Receivable – Demonstrate knowledge and understanding of agency accounts receivables policies and procedures. Receive, review and perform data entry accounts receivable documentation. Ensure documentation has appropriate supervisory signatures and approvals. Interact with originating location to research and resolve discrepancies. Prepare financial report, interpret Cardinal reports and run queries. Maintain, purge and dispose of files in accordance with guidelines and schedules.
Minimum Qualifications
• Knowledge of office and program support activities.
• Experience performing data entry into automated financial systems.
• Ability to communicate effectively orally and in writing with internal and external customers and to work independently or as a team member.
• Experience interpreting and applying basic policy, procedures and implement procedural and transactional changes.
• Experience with file management to include purging and disposing of files in accordance with records retention guidelines and schedules.
• Skill in the use of computers and software applications and Microsoft Office programs.
• Knowledge and experience processing accounts payable and accounts receivable.
• Prior use of Commonwealth of Virginia statewide systems (Cardinal, eVA, Banner etc.) a plus
Additional Considerations
High School Diploma
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Applicants who submit an incomplete application or an application without an attached resume will not be considered eligible for an interview.
Ensure that all required documents and your completed application are submitted online by 11:55 PM on the 'Job Close Date' to be considered for this excellent career opportunity with Virginia's Department of Wildlife Resources.
Faxed, emailed, and mailed applications will not be accepted for consideration.
Cover letters will be accepted in conjunction with completed application and resume.
DWR is an equal opportunity employer who values diversity in the workforce. All qualified applicants are afforded equal opportunities without regard to race, sex, color, national or ethnic origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability.
Reasonable accommodations are available to applicants with disabilities, if requested during the application and/or interview process.
If accommodations are needed with, he application and/or interview, please contact Human Resources Office at 804-367-0243. You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
DWR is a proud member of Virginia Values VETERAN PROGRAM.
Commonwealth’s Alternate Hiring Process: In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.
Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability.
If you need to get a Certificate of Disability, use the link:
https://www.vadars.org/dars/cpid/PWContact.aspx. Or call DARS at 800-552-5019 or DBVI at 800-822-2155.
Contact Information
Name: Marlo Gibson
Phone: 8043670243
Email: careers@dwr.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.