Title: Training Coordinator

State Role Title: Trainer and Instructor I

Hiring Range: $21.15/hr – $34.00/hr

Pay Band: 3

Agency: VA Dept of Transportation

Location: Hampton Roads District Office

Agency Website: jobs.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Hampton Roads District is seeking to fill an hourly Training Coordinator position within the Human Resources team. This position works closely with the District Learning Manager to support Workforce Development programs within the Hampton Roads District, as well as a statewide learning liaison role. This role supports VDOT’s efforts of Keeping Virginia Moving and cultivating a continuous learning culture for our district.

This is an hourly/wage position and is limited to 1500 hours within a 12-month period- average 29 hrs per week. This position is not eligible for benefits.

Specific duties include:

• Scheduling and coordinating a variety of safety and equipment training programs through collaboration with district management and training vendors.
• Assisting instructors with training class preparation and logistics to include making room reservations, confirming equipment availability, and ordering training materials.
• Monitoring various compliance training metrics and working with district management to schedule courses as necessary for their teams to maintain 100% compliance.
• Providing Learning Management System (LMS) support in VDOT University by scheduling classes, registering class participants, entering course completions, maintaining employee transcripts, running training reports, and assisting users with navigating the system.
• Assisting with preparation and maintenance of the District Learning Budget, responding to requests for training funds, and distributing “Approved Charge Codes” (budget codes), as needed.
• Providing guidance on procedures for various programs such as Learning Partnership Program (LPP) tuition assistance and Entry Level Driver Training (ELDT) program for CDLs.
• Supporting the District Learning Manager as needed with implementation of Leadership Development Programs, New Employee Orientations, and other training initiatives.

Minimum Qualifications

• Proficiency in the use of computers and software applications to include Microsoft Office, Outlook and SharePoint.
• Experience coordinating and preparing reports; maintaining databases.
• Ability to communicate effectively orally and in writing.
• Ability to perform under pressure, be flexible and meet deadlines.
• Ability to maintain confidentiality and handle sensitive issues.
• Excellent time management, organization skills and attention to detail.
• Ability to work as a team player and independently.

Additional Considerations

• Graduation from high school or an equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
• Experience using a Learning Management System (LMS), a plus.
• Knowledge of adult learning and training experience, a plus.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Fingerprint-based criminal history background check, DMV driving record check, references, and work history will be required prior to employment. Valid Drivers License Required.

Position is designated as essential and, as such, will be required to work outside normal hours, weekends, and holidays during emergency situations which may include but are not limited to inclement weather, disaster response and emergency operations. Travel may be required.

VDOT utilizes a market based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

State applications will only be accepted as submitted online by 11:59 p.m. on the closing date through the Commonwealth of Virginia’s Job Board/Recruitment Management System (RMS).

Multiple positions may be filled from this recruitment.

The decision to interview an applicant is based on the information provided in the application and optional resume; therefore, those who fully represent their qualifications and work history will be more successful with obtaining an interview. Submitting an incomplete application and/or resume lacking job history and relevant experience detail may impact interview eligibility. 

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application Click Here.

Contact Information

Name: Tina Kittrell

Phone: 757-956-3288

Email: christina.kittrell@vdot.vriginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.