Title: Housing and Program Admin Manager
State Role Title: Program Administration Manager II
Hiring Range: 81K-87,500K
Pay Band: 5
Agency: Dept of Housing & Cmnty Devel
Location: Main Street Centre
Agency Website: dhcd.virginia.gov
Recruitment Type: General Public - G
Job Duties
DHCD Welcomes Veterans and Veteran Spouses!
Join Our Team at the Virginia Department of Housing and Community Development!
Citizens throughout the Commonwealth of Virginia deserve decent, safe, sanitary, energy-efficient, and affordable housing resources. DHCD, in support of the Housing Program Admin Manager, utilizes investments of federal and state resources assigned to assist with housing projects.
As the Housing and Program Admin Manager you will have a crucial role in implementing federally funded U.S. Dept. of Energy weatherization funding and LIHEAP, along with other state-funded affordable housing initiatives, in accordance with regulations and policies, to maximize benefits for the citizens of the Commonwealth. You will also be responsible for independently and effectively managing human and fiscal resources to ensure successful outcomes for assigned programs and initiatives and supervising staff.
A day in the life of a Housing and Program Admin Manager will consist of the following:
· Providing daily supervision to staff by delegating responsibilities, coaching and developing, assessing performance and providing feedback, maintaining schedules to accomplish business operations, and maintaining a inclusive work environment.
· Providing daily supervision of program activities of DHCD’s housing programs through accurate fiscal and administrative management of grant-funded programs.
· Providing technical assistance and training to weatherization providers to enhance program understanding and organizational capacity of providers.
· Providing policy support through research, gathering program information, and making recommendations for necessary program modifications and/or improvements.
· Accurate report writing, and interpretation/application of all relevant federal, regulations and requirements of the U.S. Department of Energy, U.S. Department of Health and Human Services, DHCD, and Commonwealth policies, procedures, and guidelines.
· Performing administrative task such as: Generating detailed reports, documenting the results of site visits and file reviews, or other data as needed.
#DHCD_LeadingCommunities
(DHCD) partners with state, federal, local, and nonprofit housing and community and economic development initiatives. DHCD invests over $350 million annually in addition to $2 billion in federal recovery programs as a partner to Virginia communities to create safe, affordable, and prosperous communities to live, work, and do business in Virginia.
Commonwealth of Virginia benefits/incentives include:
Public Student Loan Forgiveness (PSLF)
Tuition Reimbursement
Dental/Medical/Vision plans
Sick, Family/Personal, Annual, Military, and Community Service Leave
Employee Assistance Programs (EAP)
Disability Plans (Short and Long Term)
Retirement and Savings plans
Life and Long-Term Care Insurance Telework Eligible Commonwealth of VA Employees ONLY discounts
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Minimum Qualifications
Experience using spreadsheets and database programs is required.
A valid Virginia driver’s license is required.
Considerable knowledge of federal and state grant programs.
Knowledge of program management methods as they relate to developing policies, procedures, and project implementation.
Demonstrated ability to effectively manage multiple priorities.
Skilled in leading work groups and task teams.
Strong analytical skills such as data and information analysis, problem-solving, critical thinking, researching, etc.
Excellent interpersonal, oral, and written communication skills.
Experience supervising staff and managing performance and/or leading a project team in a management-level capacity.
Program management and project implementation experience in state and/or federal programs is required.
Considerable experience in conducting and providing on-site technical assistance, training workshops, making stakeholder presentations, and effectively communicating to facilitate group discussions with diverse populations, team members, and stakeholders.
Work experience and proficiency in Microsoft Office suite (including Word, Excel, PowerPoint, and Outlook) to create reports, draft documents and create presentations.
Additional Considerations
Knowledge of housing grant programs is preferred.
Extensive knowledge and understanding of regulations governing energy efficiency and housing rehabilitation programs are preferred. (examples include but are not limited to, Utility Energy Efficiency Programs, the U.S. Department of Energy’s Weatherization Assistance Program, U.S. Department of Health and Human Services Low-Income Home Energy Assistance Program, the Virginia Department of Social Services Low-Income Home Energy Assistance Program, or the Weatherization Deferral Program).
Experience managing federal/state housing programs
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Special Instructions
Application Process:
Individuals desiring to be considered for this position must submit a completed employment application or you may attach a resume before the position’s closing date. Applications/changes received after the closing date will not be considered. Applications sent through postal mail, email, or fax will not be considered.
Applicants are encouraged to be specific regarding job-related knowledge, skills, experience, and abilities.
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Supplemental Questions:
You may be required to respond to position-specific questions at the end of this application. This information may help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration. Answers should be reflected in jobs and positions held.
Background and Reference Checks:
Selected applicants are subject to a background investigation and reference checks. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (if required and relevant to employment); credit checks; and other checks based on the position.
Lay off Policy 1.3:
If you have been impacted by the DHRM Policy 1.3 layoff and have a valid Interagency Placement Screening Form (Yellow Card) or Preferential Hiring Form (Blue Card), it is necessary to submit the card before the closing date for this position. You can include the Card as an attachment with your state application.
DHCD Welcomes Veterans and Spouses:
We are committed to recruiting, hiring, and retaining qualified Veterans and their spouses. Veterans who are hired into state positions may be eligible to receive additional leave accruals based on their total years of service in the military, National Guard, or Reserve. If applicable, please submit form DD-214 with your state application.
Sponsorship:
The Commonwealth of Virginia welcomes all applicants authorized to work in the United States. Sponsorship is not provided; therefore, applicants must be a citizen or national of the U.S., a Lawful Permanent Resident, or an alien authorized to work.
Reasonable Accommodations:
Accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact our Human Resources Department for further assistance.
Equal Opportunity Employer:
The Department of Housing and Community Development practices fair and equal employment opportunities to all employees and applicants in accordance with applicable laws and regulations. It is our policy to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce. Qualified individuals with disabilities are encouraged to apply. It is our goal to foster a culture that demonstrates the principles of civility, diversity, opportunity, and inclusion.
Diversity, Equity, and Inclusion:
DHCD is committed to providing valuable opportunities for a diverse, equitable and inclusive environment where all employees feel supported. DHCD seeks to work with partners, grantees and vendors who demonstrate a commitment to diversity and inclusion as a practice and have a demonstrated record of this commitment.
Alternative Hiring Process:
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Contact Information
Name: Human Resources
Phone: N/A
Email: rr-recruitment1@dhcd.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.