Title: Office Manager - Hayfields State Park

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: $45,000 - $67,200

Pay Band: 4

Agency: Dept Conservation & Recreation

Location: Hayfields State Park

Agency Website: www.dcr.virginia.gov

Recruitment Type: General Public - G

Job Duties

THE AGENCY
The Virginia Department of Conservation and Recreation is the state’s lead conservation agency and it takes a diverse agency to work for a diverse commonwealth. DCR protects what people care about – access to the outdoors, natural habitats, open spaces, clean water and safe infrastructure. We manage 43 Virginia State Parks, which has thousands of campsites, hundreds of cabins, beaches, festivals, educational programs, more than 500 miles of trails … the list goes on.

If you’re someone who wants to love what you do, and make a difference, DCR is the place for you!

The Virginia Department of Conservation and Recreation offers paid leave, 12 paid holidays, medical, dental, vision and life insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) and is a federally recognized Public Service Loan Forgiveness (PSLF) employer.

THE DIVISION
The Division of Virginia State Parks fulfills its mission “to conserve the natural, scenic, historic and cultural resources of the Commonwealth and provide recreational and educational opportunities consistent with the good stewardship of these lands, waters and facilities that leaves them unimpaired for future generations” by operating a system of 43 state parks that encompass over 75,000 acres; over 1200 buildings, almost 1700 campsites; over 300 cabins; over 700 miles of trails; nearly 500 miles of shoreline; 36 lakes and ponds; 11 swimming beaches; 4 international dark sky sites, and offers over 20,000 educational programs and workshops each year. Managed by a full time staff of 275 and a wage staff of 1000+ during the prime season, Virginia’s award-winning state park system boasts an incredible and diverse array of natural, cultural, historical and recreational resources; including parks in the mountains; on the ocean; on the Chesapeake Bay; on 8 major rivers; on 4 major lakes; 4 rail trails; and 3 battlefield sites, and 32 sites listed on the National Historic Registry. It is our honor and privilege to play host to more than 10 million visitors annually and to offer recreational enjoyment that positively impacts local communities and the Commonwealth overall (to the tune of an economic impact that exceeds $324 million). 

THE PARK
Hayfields, located in Highland County, is a picturesque former farm nestled along approximately one mile of the Bullpasture River, between Bullpasture Mountain to the east and Jack Mountain to the west.  It is seven miles south of McDowell and about an hour west of Staunton.  The property is adjacent to a portion of the Highland Wildlife Management Area to the east. There is a mix of open fields and forests; several structures on the property date back to the 1800s. The property was acquired by DCR in 2023 and will be developed into a state park.  

THE OPPORTUNITY 
The Office Manager oversees a state park administrative field office and all associated functions. This includes hiring, training, scheduling, and supervising wage administrative employees as well as training and oversight of all park staff on the Division’s cash management procedures. The position also performs customer service duties in person, by telephone and email; oversees revenue collections through point-of-sale systems, merchandise and retail duties, processing of delegated authority orders through Division’s Cardinal Procurement and eVA Software, procurement of goods and services, and all associated paperwork for hiring, termination and end of season separation for wage employees. Incumbent will be responsible for all payroll duties for wage employees, ordering office supplies, budget tracking and reconciliations, and reports submittals to park management.  Position will require occasional overnight travel for training and meetings. Shifts will vary and include holidays and weekends.

Minimum Qualifications

• Experience in a customer service and/or public relations environment.
• Experience with variety of office equipment and systems such as computers, Microsoft Office, Excel, Outlook, Word, Quicken, Canva, Publisher, printers, copiers and calculators.
• Cash management experience.
• Budget tracking and/or management experience.

Additional Considerations

• Previous experience in a state park or a similar setting.
• Familiarity with state accounting procedures, procurement of goods, and financial systems.
• Working knowledge of accounting/bookkeeping principles.
• Ability to interpret policies and procedures for special use permit applications.
• Ability to train staff through verbal, written and visual communications. 
• Experience and knowledge of filing and record keeping policies and procedures.
• Merchandise and retail sales experience.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

A valid State Driver's License is required to operate a state vehicle or if operating a personal vehicle while conducting business on behalf of the agency.

DCR is committed to the principles of equal employment opportunity and the highest ideals of diversity, equity, and inclusion. We believe that our greatest strength lies in the individual differences, experiences, and skillsets that our employees bring to the table. Because of this, we strongly encourage applications from all walks of life, and we welcome all contributions in terms of age, beliefs, color, culture, disability, education, ethnicity, gender identity/expression, language, national origin, race, religion, sex, sexual orientation, and veteran’s status.

Selected candidate(s) will need to complete the I-9 Employment Eligibility Verification Form. DCR participates in E-Verify.

Submission of an online application is required for this position. DCR does not accept applications, resumes, cover letters, etc. for this vacancy in any other format. When applying for jobs, please ensure your online application or resume is complete with duties and skills associated with your work experience.

Minorities, individuals with disabilities, veterans, and people with National Service experience are encouraged to apply. EEO/AA/TT

Employment in all positions within the Virginia State Parks is contingent upon satisfactory completion of a background check including a criminal history record check.

Contact Information

Name: N/A

Phone: N/A

Email: N/A

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.