Title: Chief of Staff - Virginia Military Institute

State Role Title: Administrative - Lecturer

Hiring Range: Based on qualifications & experience

Pay Band: UG

Agency: Virginia Military Institute

Location: Virginia Military Institute

Agency Website: www.vmi.edu

Recruitment Type: General Public - G

Job Duties

Virginia Military Institute (VMI) is pleased to announce a search for a Chief of Staff. The Chief of Staff (CoS) serves as a key advisor and strategic partner to the Superintendent and institute executives, facilitates decision-making, oversees implementation of the strategic plan, and ensures alignment with organizational goals. The CoS acts as a trusted counsel, supporting both the internal leadership team and external stakeholders by managing communications, complex initiatives, and the day-to-day operational execution of the Institute's strategic priorities. This position will draw upon broad concepts and ideas to continuously advance strategic projects and planning for institutional priorities, develop cross-functional action plans, drive results, and measure success and impact to inform future planning and work. The Chief of Staff executes strategic-level decisions ensuring stakeholders have the necessary resources and capacity to meet project objectives. This is an in-person position requiring the incumbent to live on post at VMI or in the nearby community. The position frequently requires a workweek longer than 40 hours including attendance at evening and weekend functions. We invite you to be a part of our dedicated team and contribute to the success of our cadets and our mission.

Key Responsibilities
1. Strategic Advising and Decision Support
• Acts as a trusted partner to the Superintendent, providing candid and confidential feedback and recommendations on strategy, key decisions, and high-priority initiatives.
• Works closely with the institute’s leadership team, bringing data and insights to shape institutional goals, long-term planning, and policy decisions.
• Synthesizes complex information into concise reports and presentations for leadership to inform decision-making.
2. Project Management and Oversight
• Oversees the Institute’s strategic plan and high-impact, high-visibility projects and initiatives, ensuring that they align with divisional and institutional priorities.
• Ensures timely, accurate, and successful completion of strategic initiatives, driving for measurable results and assessing progress against key performance indicators (KPIs).
• Leads cross-functional action plans, coordinates stakeholders, and manages resources to meet project objectives.
3. Internal and External Stakeholder Relations
• Serves as a representative and designee of the Superintendent, interacting frequently with internal teams, senior management, and external stakeholders.
• Engages with external agencies and key partners to advocate for the institution’s goals, partnerships, and funding opportunities.
• Collaborates with campus and division leadership to ensure communication consistency and promote strategic priorities across departments and constituencies.
4. Operational Leadership
• Directs day-to-day operational planning and execution, ensures alignment of tasks and processes with strategic priorities, and monitors progress of operational goals.
• Supervises strategic planning, including the creation, implementation, and management of long-term goals and institutional strategies.
• Coordinates the internal flow of communication between executives and key departments, facilitating decision-making and ensuring timely dissemination of information.
5. Supervision and Team Development
• Provides the full range of supervisory responsibilities (e.g., hiring, evaluating, coaching, disciplining) by overseeing the work of the Director of Human Resources and the strategic planning officer, mentoring them to achieve success in their respective roles.
• Oversees efforts in hiring, training, and developing teams to ensure they possess the necessary skills and capabilities to support divisional objectives.
• Promotes a positive work environment, fostering collaboration and strong employee engagement practices.
6. Communications and Advocacy
• Coordinates with the Communications and Marketing director to increase visibility and transparency around the institution’s projects, priorities, and achievements.
• Provides leadership and advice on policy issues, strategic initiatives, and external messaging related to college projects and initiatives.
7. Budgeting and Financial Management
• Collaborates with the Deputy Superintendent of Finance and Support to oversee the development of the headquarters operating unit annual division budgets, monitoring expenditures and providing updates on progress toward financial goals.
• Provides guidance on budgetary evaluations as they relate to divisional and strategic goals.
• Identifies new business opportunities and ensures financial resources are aligned with the organization’s objectives.
8. Governance and Compliance
• Facilitates development and review of institutional policies and regulations. Ensures institutional compliance with state and federal laws and regulations.
• Partners with institute staff to identify and mitigate risks associated with strategy, finance, operations, information technology, and reputation.
• Conducts research and analysis to advise on policy development and institutional goals, ensuring they align with governance standards.
• Provides support and counsel to the Board of Visitors on matters related to Institute regulations, policies, and procedure.

Minimum Qualifications

• Minimum: Master's degree with 10+ years of experience, including at least 5 years in a strategic role. Strong interpersonal, communication, project management, and budgeting skills are essential.

Additional Considerations

• Preferred: VMI alumnus. Doctoral degree or other terminal degree, particularly in higher education leadership, management, public administration, or related field. Experience in higher education, military (e.g., O-6) or government (e.g., GS-15 or SES) is highly desirable.

Competencies
• Strategic thinker with excellent problem-solving and analytical skills.
• Strong leadership capabilities with experience in managing high-performing teams.
• Ability to manage multiple projects concurrently while delivering measurable results.
• Highly effective communicator with strong interpersonal skills to build relationships across diverse groups.
• High degree of integrity, ethics, and discretion in handling confidential matters.
• Sound judgment.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

To apply, include a cover letter that discusses your experience as it relates to the key responsibilities and qualifications of the job. Salary is commensurate with experience plus a competitive benefits package. The anticipated start date is January 2025.

Contact Information

Name: Tamara Wade

Phone: 540-464-7322

Email: wadete@vmi.edu

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.