Title: Legal Secretary, Correctional Litigation

State Role Title: Legal Secretary

Hiring Range: Commensurate with Experience

Pay Band: UG

Agency: Attorney General & Dept of Law

Location: Office of the Attorney General

Agency Website: www.oag.state.va.us

Recruitment Type: General Public - G

Job Duties

This position provides full range of legal and administrative support to 2- 4 litigation attorneys, including typing and formatting legal documents, briefs and correspondence, filing, answering telephones, responding to citizen inquiries, creating/maintaining legal databases, managing docket/correspondence control for attorneys, maintaining case management database and record keeping. Additionally, this position serves as the office manager supervising secretarial staff, coordinating adequate personnel coverage, facilitating work with the paralegals and attorneys, and generating reports as needed.

Minimum Qualifications

• Proficient in MS Word, encompassing the preparation of litigation documents including briefs, memoranda and correspondence.
• Workload demands typing skill of at least 65-70 wpm.
• Candidate must be detail-oriented and demonstrate the ability to work proficiently in an intense, litigation-deadline environment.
• In addition, candidate must demonstrate the ability to work both independently and as a team player in covering the work of others when the situation demands.

Additional Considerations

Experience in the following computer based systems is desired but not required: LawBase, Excel, Worldox, and Netdocs.

Special Instructions

Kindly utilize the Virginia Jobs website (https://www.jobs.virginia.gov) to submit your application. Applications sent to the Help Personnel email address will not be reviewed for the hiring process. We do not entertain phone calls or emails inquiring about application status; instead, please login to the PageUp/RMS system for updates on your application's status.

Contact Information

Name: Human Resources

Phone: 804-786-2071

Email: helppersonnel@oag.state.va.us

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.