Title: Statewide Mail Reviewer (Hourly/CMDC): Operations & Logistics Unit/ Special Operations #W0107

State Role Title: Admin and Office Spec III - 19013

Hiring Range: $17.50 - $24.63 Hourly

Pay Band: 3

Agency: Dept of Corr - Central Admin

Location: State Farm Correctional Center

Agency Website: www.vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Centralized Mail Distribution Center (CMDC) enhances the safety of the citizens of the Commonwealth of Virginia and Department of Corrections staff and inmates by meeting re-entry objectives and by contributing to the effective security, programming, custody and control of adult inmates assigned to each of the correctional facilities throughout the state.

This position assists in processing all legal mail, books, magazines, newspapers, and religious material received for inmates housed at Virginia Department of Corrections facilities statewide, inspecting these items for contraband. Receives and distributes these items daily in compliance with applicable federal, state, and departmental regulations and procedures. Develops, updates, and maintains all related documentation and reports. Assists other Centralized Mail Distribution Center staff with mail processing procedures used to identify suspicious items that need to be thoroughly analyzed using the various x-ray, scanning, and drug detection equipment while maintaining required documentation.

This is a wage position limited to working no more than 1,500 hours per agency during the 12-month period of May 1 – April 30, regardless of the hire date. The wage employment period resets on May 1 of the following year. All wage employees are limited to working no more than 29 hours per week on average over the 12-month period. This wage position offers no state benefits.

Minimum Qualifications

High School Diploma or equivalent. Valid Driver’s License. Working knowledge of basic office practices and procedures. Demonstrated skills in the use of Microsoft Office to include Word and Excel. Previous work experience keeping records and documentation. Demonstrated ability to read, interpret, and apply written policies and procedures. Ability to organize and complete work assignments with minimal guidance from others. Ability to interpret, understand, and follow oral and written instructions. Ability to communicate both orally and in writing. Must be able to lift bags and bulk packages weighing up to 50 pounds and be able to place and retrieve documents/packages from shelves approximately six feet high. Must be able to push a wheeled carrier with mailbags and packages not exceeding 50 pounds. Must also be able to stand, walk and sit for extended times/distances.

Additional Considerations

Some knowledge of Department of Corrections policies and procedures. Skill in working with postal equipment and/or mail sorting systems.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

If selected as a finalist with the VADOC, candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.

Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.

VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services

Contact Information

Name: Human Resources

Phone: 804-357-3445

Email: EMAILED APPLICATIONS/RÉSUMÉS / WILL NOT BE ACCEPTED FOR THIS POSITION

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.