Title: Human Resources Analyst

State Role Title: Human Resources Analyst

Hiring Range: up to $55,000.00 + State Benefits

Agency: Indigent Defense Commission

Location: ADMINISTRATIVE OFFICE 200

Agency Website: www.vadefenders.org

Recruitment Type: General Public - G

Job Duties

Virginia Defenders – Indigent Defense Commission (IDC) is seeking a Human Resources Analyst to join the Human Resources team in providing support to the HR department and to the 600+ employees of the agency. We are expanding due to growth in our agency and this is an opportunity to join the team. VIDC is dedicated to protecting and defending the rights and dignity of clients through zealous, compassionate, high-quality legal advocacy. The Human Resources Analyst reports to the Human Resources Director. The VIDC is an independent agency and all positions are at-will employment.

Duties and responsibilities for the Human Resources Analyst position include but are not limited to:

• Maintain various HR spreadsheets (excel).
• Record processing and retention.
• Data entry in Cardinal Human Capital System.
• Processing new hires, promotions, transfers, separations.
• Requesting and tracking required new hire paperwork.
• Onboarding new employees, bi-monthly, in a timely fashion.
• On-going support responding and answering employee questions.
• Assisting the Human Resources Department with special projects and other duties as assigned- specifically automating forms and updating the (internal) HR intranet page.
• Coordinate with Finance and Department of Accounts on payroll changes.
• Creating training modules.

The IDC is committed to inclusive hiring and dedicated to diversity in our workforce and staff. We encourage and welcome qualified applicants of all identities, cultures, backgrounds, and experience.

Minimum Qualifications

Proofreading, editing, and accuracy are required. Managing multiple systems with attention to detail is required. Success in this position requires excellent customer service skills and the ability to perform duties promptly and within deadlines. Must be able to work collaboratively and independently. Qualified applicants must be able to communicate effectively both in writing and orally.

Qualified applicants must have strong technical system skills including working with Microsoft Suite applications, spreadsheets, and Google documents along with the ability to manage electronic and manual filing systems. The ability to process documents while protecting confidentiality and protecting employees’ private information is required. The ability to work within and meet deadlines, especially at times of high volume of processing is required. Recent college graduates are encouraged to apply.

Additional Considerations

Bachelor's degree from an accredited university in Human Resources, Finance, or relevant HR experience is preferred. Experience automating processes and researching/recommending applications for processes is preferred. The ability to convert documents to fillable PDF forms and experience revising web pages is preferred.

Special Instructions

Applications for this position require a cover letter and resume. Failure to submit both may disqualify you from further consideration.

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

While creating an account through the state system will save your basic information (please remember your username and password), applications are NOT saved for future openings. We encourage you to apply to any and all of the positions you may be considering within the IDC.

Employment is contingent upon the successful completion of a fingerprint-based criminal background check.
Being authorized to work in the U.S. is a precondition of employment. IDC uses the E-Verify system and does not provide sponsorship.

Applications for this position must be submitted electronically through this website. Mailed, emailed, faxed, or hand-delivered applications and resumes will not be accepted. IDC does not accept “see resume” as a response to any question. Information on the application is the primary source used for screening the position. Reasonable accommodations are available to applicants if requested, during the application and/or interview process.

This position qualifies for Public Service Loan Forgiveness (PSLF) depending on your type of loan.

Edits cannot be made to the application once you have received a confirmation number. Phone calls are not accepted regarding an inquiry to the status of an application. Please login to the RMS system for status updates.

Contact Information

Name: Ashley Washington

Phone: 804-662-7249

Email: recruiting@vadefenders.org

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.