Title: 00441- Office Manager (Computer Science Department)

State Role Title:

Hiring Range: Up to $52,118.00

Pay Band:

Agency: Norfolk State University

Location: Norfolk State University

Agency Website: www.nsu.edu

Recruitment Type:

Job Duties

The Office Manager for the Department of Computer Science plays a crucial role in providing comprehensive administrative support, ensuring the smooth operation of office functions. This full-time, face-to-face, wage position also involves virtual meetings as
needed. Successful candidates will exemplify a commitment to service within a fair, equitable, and high-quality learning and working environment.

• Provide support to the Department Chair in general office management, maintaining
  records, and coordinating activities within the department per approved administrative
  policies and procedures.
• Support the Graduate Program Coordinators to meet relevant deadlines for university,
  graduate school, and department-required paperwork, including student and/or faculty
  stipends, and scholarships.
• Provide administrative project management support, including financial oversight, to the
  department’s grant leaders (up to 20% of the time).
• Provide general office management support such as maintaining records, and
  information flow per approved policies and procedures while ensuring compliance with
  statutory requirements.
• Receive and distribute incoming documents to appropriate personnel, organize and
  maintain departmental files, and oversee the storage and destruction of files.
• Proactively and collaboratively match customers with the resources needed for
  innovative, efficient, and cost-effective solutions.
• Supervise administrative department staff, address, and document performance issues,
  and assist staff in acquiring the necessary knowledge and skills to grow into higher levels
  of responsibility.
• Communicate tasks to supervised staff and provide appropriate, constructive feedback.

Minimum Qualifications

•  Strong administrative organizational and verbal and written communication skills, and a
  proven ability to multi-task in a fast-paced environment, within a STEM department, with
  varied deadlines.
• Proficiency in office productivity software (Microsoft Office suite), desktop publishing
  (Adobe), and communication software (Zoom or Microsoft Teams).
• Skilled in using general office equipment.
• Financial literacy, including planning, budgeting requisition, vouchers, reimbursement,
  procurement, and problem analysis/resolution, with considerable experience in budget
  reconciliation.
• Considerable experience interacting with diverse groups, including STEM students,
  faculty, staff, university business office partners (e.g. sponsored programs, human
  resources, registrar), and the public.
• Ability to interpret and follow relevant policies and procedures at the university, school,
  and department level, including federal rules and regulations concerning Title III and the
  Office of Civil Rights.
• Ability to establish priorities, take initiative, and work independently and collaboratively.
• Highest standards for personal and professional conduct.
  

Additional Considerations

• Associates degree with coursework in business administration, finance, or accounting.
• Previous experience in a university, specifically in a STEM department.
• Familiarity with student application and registration platforms (Colleague, Slate, Student
  Planning Tool), content management platforms for websites and catalogs (Kentico,
  Course leaf), eLearning platforms (Blackboard), Colleague Financials, and eVA.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

You will be provided with confirmation of receipt when your application and/or resume is
submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Application and/or resume for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia’s Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand delivered applications and/or resumes will not be accepted. Application who possesses an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or resume. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or resume. RMS provides confirmation of receipt when your application and/or resume is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position.
Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check (s) performed are dependent upon the type of position for which you have been identified as a finalist and may include criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to university employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes FormI-9 and E-Verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.

EEO Statement
NSU is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, generic information race, religion, sexual orientation, sex (including pregnancy) or veteran status. NSU encourages and invites minorities, women, individuals with disabilities and veterans to apply.

Contact Information

Name: Norfolk State University

Phone: 757-823-8160

Email: Emailed material not accepted

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.