Title: Elections and Registration Specialist (00050)
State Role Title: Program Administration Specialist II
Hiring Range: Up to $67,000
Pay Band: 5
Agency: Department of Elections
Location: Department of Elections
Agency Website: www.elections.virginia.gov
Recruitment Type: General Public - G
Job Duties
About the Organization
The Department of Elections promotes and supports accurate, fair, open and secure elections for the citizens of the Commonwealth. Elect ensures the proper administration of election laws, campaign finance disclosure compliance, and voter registration processes in the state by promulgating rules, regulations, issuing instructions, and providing information to local Electoral Boards and general registrars.
The Department of Elections envisions a highly modern, efficient and professional electoral process that is trustworthy and accountable at all levels and engages Virginia’s diverse citizenry in the most fundamental right in a democratic society: the right to vote.
About the Position
The Elections and Registration Specialist ensures compliance with state and federal laws regarding the administration of elections. Collaborate with multiple internal and external partners to ensure the agency fosters an integrated approach to election administration policy and procedures. Provide appropriate guidance and support to Virginia’s election officials and Department of Elections (ELECT) staff via research, process supervision and liaison activities.
Minimum Qualifications
· Proven ability to work with accuracy and attention to detail while handling multiple tasks under strict deadlines
· Ability to work both independently and as part of a team to provide services and meet goals
· Exceptional organizational and analytical skills
· Strong knowledge of office and records management, personal computer equipment, and office software
· Ability to analyze, develop, and recommend procedures, and implement quality control measures
· Ability to collaborate with other team members to develop and deliver quality training materials
· Ability to establish and utilize tracking mechanisms and compile reports for internal and external use
· Ability to interpret election laws and explain their intent relating to election administration, candidacy requirements, conduct of elections and other elections related matters
· Ability to work with local, state, and federal organizations as well as private individuals in order to promote service delivery
· Knowledge of state and federal election law
· Experience developing technical guidance and training materials
· Knowledge of database system concepts, and ability to use a centralized database to manage and track information
Additional Considerations
Experience in voter registration and election administration desired.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Must have or be able to obtain a driver’s license.
The Virginia Department of Elections is an equal opportunity employer, committed to diversity in the workplace. We do not discriminate on the basis of race, religion, color, sex, age, national origin or disability. Applicants who need accommodations for an interview should request this in advance by emailing debbie.wyattsmith@dhrm.virginia.gov. AmeriCorps, Peace Corps, and other National Service Alumni are encouraged to apply."
The selected candidate will have to complete a fingerprint based background check.
State employees who have been affected by Policy 1.3 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card) must submit the card BEFORE the closing date for this position. The card may be scanned and attached to the application or faxed to (804) 371-7401. Please include your name and the position number on the fax cover.
Contact Information
Name: Debbie Wyatt-Smith
Phone: 804-292-6414
Email: Debbie.wyattsmith@dhrm.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.