Title: Contract Administrator Supervisor Interstate

State Role Title: Engineering Technician IV

Hiring Range: $68,538 - $111,375

Pay Band: 5

Agency: VA Dept of Transportation

Location: Staunton District Office

Agency Website: https://www.vdot.virginia.gov/jobs

Recruitment Type: General Public - G

Are you driven by maintaining accurate records, supervising contractor work performance and ensuring tasks are completed timely and within specifications? VDOT's Contract Administrator Supervisor is the job for you!

Job Duties

VDOT’s Staunton District Interstate Maintenance Office (IMO) is seeking a Contract Administrator Supervisor for the District’s Northern project (Rockingham, Shenandoah, Warren and Frederick Counties) to provide the management and daily oversight of all work activities within the North project area. As the successful candidate, you will manage the various operations and work activities associated with the daily performance of the North interstate maintenance project. In addition, you will ensure compliance with all contractual performance requirements and deliverables, manage project budgets and expenditures, develop and approve work plans, review and inspect completed field work and provide management of assigned contract monitors. You will also ensure maintenance accomplishments, expenses and reports are submitted to HMMS and other VDOT reporting systems, ensure Work Orders are reviewed and addressed in a timely manner, conduct TORT Claim investigations as well as plan and lead Project meetings as needed.

Key responsibilities include:
• Maintenance Management – Assign, direct and oversee asset maintenance and hired equipment contractors for compliance with all directed work and required contract specifications. Inspect the interstate routes and all assets for maintenance needs, make recommendations, develop work plans and schedule equipment, personnel and materials as needed.
• Contractor Oversight – Oversight and Performance evaluation of all Contractor provided services. Maintain diaries, photo-documentation, performance reports, complete timesheets and material requests. Ensure compliance with Performance and Timeliness metrics in all contracts. Review and approval of all completed contractor work.
• Emergency Operations / Incident Management – Participate in emergency operations/incident management as needed to support continued safe traffic flow on the interstate routes. Monitor Contractor compliance with incident emergency response plans and traffic control support for incident management. Participate in incident response to support snow removal operations
• Job Safety – Determine and demonstrate proper worksite protection techniques. Ensure workplace safety by identifying hazards and providing solutions. Maintain knowledge of safety rules, regulations and procedures. Ensure equipment is operated properly and safely. Oversee the maintenance of a clean, orderly and safe work environment.

*This position can report to Harrisonburg, Edinburg or Winchester.*

Minimum Qualifications

• Ability to resolve issues, negotiate resolutions and work independently while managing multiple projects with milestones that must be met.
• Valid driver's license.
• Skill in operating computers, software systems to include MS Office and automated financial systems.
• Knowledge of highway maintenance, construction equipment, materials, methods, as well as OSHA and environmental regulations and laws.
• Ability to communicate effectively orally and in writing with contractors, local officials and VDOT staff, lead and facilitate meetings and discussions, and give presentations to diverse groups.
• Experience supervising staff, programs and evaluating the work of others to include contractual performance assessments.
• Experience in contract development, administration, general knowledge of procurement laws and regulations.
• Knowledge of Incident Command structure and ability to represent VDOT at incidents in a command or support role.
• Experience updating, maintaining a variety of records, as well as analyzing and compiling information into reports and presentations.

Additional Considerations

• Knowledge of VDOT's Road and Bridge Standards and Specifications.
• Experience developing contract specifications and engineering estimates.
• A combination of training, experience, or education in Civil Engineering or related field desired.
• Experience developing and monitoring budgets, as well as planning, monitoring and evaluating maintenance activities.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application. VDOT is an Equal Opportunity Employer. For more information, please visit “Information for VDOT Employees and Applicants” at: http://www.virginiadot.org/jobs/information_for_employees.asp

We have Shared Values and a Code of Ethics which may be viewed at www.Virginiadot.org/about. Your success in our organization depends upon modelling these values, therefore, please to review them and, if in agreement, we welcome you to apply.

In addition to a rewarding work experience, VDOT offers excellent health and life insurance benefits, pre-tax spending accounts, state funded Short and Long Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.

Multiple positions may be filled from this posting.

VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

State applications will only be accepted as submitted online by 11:55 pm on the closing date through the PageUp System. State applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State application and or resume. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide detailed information. Submitting an incomplete state application, or a state application lacking in detail, may impact your interview eligibility.

Contact Information

Name: Ciara Diehl

Phone: (540)292-4079

Email: Ciara.Diehl@VDOT.Virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.