Title: Deputy Clerk - Virginia Beach GDC
State Role Title: Deputy Clerk
Hiring Range: $40,042.00
Pay Band: UG
Agency: Supreme Court
Location: Virginia Beach Gen District Ct
Agency Website: www.vacourts.gov
Recruitment Type: General Public - G
Job Duties
The Court Deputy Clerk (Grade 8) is responsible for automated and manual operational high volume and fast- pace activities for one or more court divisions.
Essential Duties & Responsibilities – The successful candidate will perform data entry utilizing the Courts Case Management System. Prepare dockets, extensive filing and sorting. Prepare correspondence from courts to attorneys, defendants, issues subpoenas, summonses, garnishments, warrants, show causes. Issues other documents as set forth by state code. Responds to routine public inquiries for information in person and via telephone. Assumes additional responsibilities other than those primarily assigned to the position as required by management.
Operational Responsibilities:
1. Reviews or prepares docket for accuracy and accountability for all cases and to ensure compliance with court policies and procedures
2. Issues summons, subpoenas, warrants, capias, orders and other court papers as necessary
3. Types or reviews all documents needed for or as a result of court hearing
4. Researches and provides verbal or written information requested by the public, attorneys, other government organizations, etc.
5. Forwards required documents to circuit court as directed
6. Forwards or ensures that court documents are forwarded to other public agencies as required
7. Must be able to work efficiently in tandem with a team and alone within the courtroom and front counters
Minimum Qualifications
High School diploma or equivalent required, some college preferred. Most competitive applicants will know the court/criminal justice system; excellent clerical skills, verbal and written communication and experience with in-person customer service. Candidate must be highly organized; able to follow and explain procedures, proven ability to multitask, time management skills and handle all types of money transactions. Punctual, reliable attendance and positive attitude a must. Must have accurate data entry skills. Physical Requirements: Lift up to 30lbs, bending to retrieve files and standing for long periods.
Preferred Qualifications/Experience :
Most competitive applicants will know the court/criminal justice system. Advanced knowledge of office automation systems and computer software.
Additional Considerations
This position offers a competitive benefits package, which includes vacation and sick leave, 13 paid holidays, health insurance, retirement, life insurance, deferred compensation and short-and long-term disability.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Contact Information
Name: Xavier Callistro
Phone: No Calls
Email: humanresources@vacourts.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.