Title: Payroll Specialist
State Role Title: Financial Services Spec I
Hiring Range: $49,894 - $81,077
Pay Band: 4
Agency: VA Dept of Transportation
Location: Richmond District Office
Agency Website: www.virginiadot.org/jobs
Recruitment Type: State Employee Only - E
Job Duties
What drives you? Whether it's knowing the work you do makes a difference, having a great work/life balance, working on exciting and challenging projects, leading innovation, and championing change or simply working with a great group of people who are committed to professionalism. At the Virginia Department of Transportation, we have something for you.
As the Payroll Specialist, you will support District accounting functions by managing VSDP, workers compensation, payroll reconciliations, time entry and leave, and other accounting functions and assigned projects. This position will ensure accurate payment to employees while in compliance with payroll regulations, policies and procedures. This position helps to explain and advise staff on policies and practices related to payroll areas while also maintaining accuracy and confidentiality of personal and sensitive data. The Richmond District Office is located about 20 miles south of Richmond in South Chesterfield (Colonial Heights).
As the Payroll Specialist, your duties and responsibilities might include:
Payroll Operations – Perform District payroll functions and perform various reconciliation processes in compliance with legal and policy requirements governing payroll. Ensure payroll is processed timely and accurately.
System – Review in detail, time entry and payroll transactions that were processed in financial systems, identify issues/errors as well as propose and develop solutions. Provide assistance to customers to resolve complex issues on payroll data, time entry and report requests. Cardinal experience is a plus.
Technical Guidance – Provide guidance and training to District personnel with payroll and reconciliation, time entry and leave inquiries.
This recruitment will be used to fill a position at VDOT’s Richmond District.
Additional positions may be filled from this recruitment within 90 days.
VDOT is an emergency response agency, and this position is the core of this requirement, therefore you will work outside of normal work hours during emergency operations.
In addition to a rewarding work experience, VDOT offers excellent health and life insurance benefits, pre-tax spending accounts, state funded short- and long-term disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.
We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.
We have Shared Values and a Code of Ethics: your success in our organization depends upon modeling these values, therefore please access the following link: https://www.virginiadot.org/about/missionandvalues.asp to review them and, if in agreement, we welcome you to apply.
Minimum Qualifications
• Ability to communicate effectively orally and in writing with diverse audiences.
• Considerable knowledge of state, federal laws and regulations governing payroll activities.
• Ability to maintain confidentiality of personal and sensitive information.
• Ability to work independently, multi-task, work well under deadlines, and pay attention to detail.
• Working knowledge of generally accepted accounting principles (GAAP) to include cost accounting and internal controls.
• Skill in the use of computers, software applications to include automated financial and payroll systems.
• Experience with payroll processing, general ledger and accounts reconciliation.
• Ability to research, reconcile, analyze, and evaluate data.
• Ability to prioritize and organize work effectively.
Additional Considerations
• Experience developing and delivering fiscal training or guidance
• Experience using automated financial systems to include using Cardinal for processing payroll.
• Experience processing payroll to include timesheet reconciliation for 500 or more employees.
• CPA or CPP certification.
• A combination of training, experience, or education in Accounting, Business, or related field desired.
• Public sector accounting experience.
• Experience processing VSDP Short Term Disability Workers Compensation claims and retirement with leave payouts.
Special Instructions
Position is designated as essential to emergency operations and will be required to work outside normal work hours. Fingerprint based background check, references, work history and DMV records will be verified prior to employment. Applicants must be eligible to work in the United States. H1B VISA Sponsorship is not available. Once on board, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy. In order to be considered for this position, you must submit your resume.
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. State applications will only be accepted as submitted online by 11:55 pm on the closing date through the PageUp System. State applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State application and/or resume. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide detailed information. Submitting an incomplete state application, or a state application lacking in detail, may impact your interview eligibility.
The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit “Information for VDOT Employees and Applicants”: http://www.virginiadot.org/jobs/information_for_employees.asp.
Contact Information
Name: Cayce Kump
Phone: 804-910-6050
Email: Cayce.kump@vdot.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.